Executive Assistant

Executive Assistant Greenwich, CT C-Suite Executive Administrative Assistant The Opportunity We are seeking a high-level, strategic Executive Assistant to join a premier, international designer and marketer of iconic consumer brands. This role provides critical administrative and operational support to several members of the firm's Executive Leadership Team. This is a "high-visibility" seat at the center of a global organization. You will act as a key enabler for the enterprise, ensuring that senior leaders can maintain focus on high-priority initiatives through your proactive coordination and precision.

Responsibilities Executive & Administrative Support High-Stakes Management:

Provide direct administrative support to multiple C-Suite members, managing complex calendars and priorities with total accuracy.

Strategic Correspondence:

Prepare, review, and edit high-level correspondence, executive presentations, and meeting materials with meticulous attention to detail.

Communication Gateway:

Serve as the professional point of contact for internal senior leaders, employees, and external global partners.

Inquiry Management:

Screen and prioritize high volumes of emails and meeting requests, exercising sound judgment on when to escalate issues.

Operational Coordination & Planning Meeting Architecture:

Support the planning and execution of executive forums, leadership off-sites, and functional operating rhythms.

Global Logistics:

Coordinate intricate travel itineraries and logistics, ensuring all materials and agendas are finalized ahead of time.

Accountability Tracking:

Monitor action items and deadlines across the supported executive team to ensure timely follow-up and execution.

Cross-Functional Projects:

Support special enterprise-wide initiatives and project-based work as assigned.

Enterprise Collaboration Unified Support:

Partner with the broader EA team to ensure seamless coverage and consistent support practices across the entire Executive Leadership Team.

Executive Onboarding:

Support shared processes, including the integration and logistics for new incoming executive leaders.

Process Improvement:

Contribute to the continuous refinement of executive support tools and organizational practices.

Qualifications & Skills Experience:

5-8+ years of experience supporting C-Suite leaders; prior experience supporting multiple executives simultaneously is strongly preferred.

Environment:

Proven success operating in complex, fast-paced, or matrixed global organizations.

Education:

Bachelor's degree or equivalent professional experience.

Technical Mastery:

Advanced proficiency in the Microsoft Office Suite, specifically Outlook, PowerPoint, Excel, and Word.

Judgment:

Exceptional ability to handle confidential and sensitive information with the highest level of professionalism and integrity.

Core Traits:

Must demonstrate extreme agility, a proactive "service mindset," and the ability to produce high-quality work under tight timelines.