Executive Coordinator & Assistant Corporate Secretary

Executive Coordinator & Assistant Corporate Secretary New Canaan, CT Description

About Bankwell:

Bankwell is a commercial bank with more than $3 billion in assets that serves the banking needs of businesses and individuals. At Bankwell, we pride ourselves on our unique ability to bring you high touch, high quality banking with the expertise and dedication of our experienced team of professionals. When it comes to business, our deep industry knowledge, flexibility and innovative treasury and financing services enable us to find the right solutions for our business and commercial clients. We're passionate about giving back and are actively involved with many not-for-profit organizations that help shape and improve the lives of others. We're dedicated to giving our time and talent to support the communities we serve. More about Bankwell can be found at www.mybankwell.com.

Summary of Position:

Serve as the CEO's trusted operational partner while owning board and governance administration for a publicly traded commercial bank with $3 billion in assets. This high-trust role manages executive workflows—including support for the CEO's Bank President—board logistics, and corporate secretarial support, ensuring seamless execution across strategy sessions, regulatory meetings, board deliberations, and stakeholder engagements. Key Responsibilities CEO and Bank President Support (40%): Proactively manage the CEO's and Bank President's calendars, travel, and priorities, optimizing time for strategic, regulatory, investor, and client interactions. Draft correspondence, briefing materials, and presentations for both executives; screen communications and provide concise summaries with recommended actions. Coordinate C-suite interactions, preparing the CEO and Bank President for ALCO, risk, audit, and earnings discussions. Board Administration (40%): Plan and execute board and committee meetings: develop annual calendars, issue notices, manage RSVPs, handle logistics (virtual/hybrid setups, director travel), and distribute secure board books via portal. Collect, organize, and version-control management reports; track deadlines and ensure completeness. Record and distribute minutes, resolutions, and action items; follow up rigorously with executives to close loops. Maintain governance records: attendance, charters, director onboarding, and committee rosters. Board Secretary Support (20%): Assist with compliance for board processes under corporate law, NASDAQ/SEC rules, and banking regs (e.g., meeting quorums, consents, approvals). Draft/format minutes, resolutions, and policies; support D&O questionnaires, related-party disclosures, and proxy/10-K governance sections. Act as liaison for director inquiries, routing sensitive matters appropriately. Requirements Qualifications 7+ years executive/ board support experience, ideally in banking/financial services or public companies. Expert in board portal software (e.g., Diligent, Nasdaq Boardvantage); proficient in MSOffice, Zoom/Teams; familiarity with banking regs a plus. Exceptional judgment, discretion, and poise under pressure; strong writing, project management, and relationship skills. Bachelor's degree; governance certification (e.g., GAT, CGS) preferred. This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks assigned by supervisory personnel, regardless of job titles or routine job duties. Bankwell is committed to a policy of Equal Employment Opportunity and will not discriminate against any applicant or employee on the basis of race, color, religion, sex, sexual orientation, national origin or ancestry, age, physical or mental disability, veteran or military status, marital status, or any other legally recognized protected basis under federal, state or local laws. Applicants with disabilities may be entitled to reasonable accommodation under the terms of Americans with Disabilities Act and certain other state or local laws. Please inform Bankwell's Human Resources representative if you need assistance completing any forms or to otherwise participate in the application process.