Administrative Assistant (Executive + Production Support)

ABOUT THE COMPANY

Rising Star Roofing is a growing construction company focused on delivering high-quality roofing projects with strong customer communication and operational execution. The team operates in a fast-paced environment where responsiveness and attention to detail directly impact customer experience and job success.

WHAT WE'RE LOOKING FOR

We're looking for someone highly organized, dependable, and comfortable operating in a dynamic, fast-moving environment. This person can shift priorities quickly, communicate clearly, and take ownership of both executive support and operational coordination tasks.

IN THIS ROLE, YOU WILL

Support the President by preparing detailed estimates based on live dictation Answer and manage incoming calls as a secondary point of contact for customers Monitor schedules, track follow-ups, and ensure key tasks are completed on time Draft and send client communications, including estimates and updates Coordinate job logistics such as dumpster scheduling and service calls Pull permits, ensure they are active, and manage related documentation Upload job photos, submit permit documentation, and request final inspections Maintain CRM records, including job updates, customer data, and project files Prepare warranties and closeout documentation for completed jobs Act as a day-to-day administrative partner to both leadership and operations

YOU'LL SUCCEED IF YOU HAVE

4+ years of professional experience in an administrative or operations role Some exposure to construction, field services, or similar industries Strong communication skills, especially over the phone High attention to detail and accuracy in documentation Comfort with Microsoft Office, CRM systems, and PDF tools Ability to prioritize quickly and adapt to changing demands A proactive approach — you follow up, stay organized, and take initiative Confidence working directly with leadership in a high-accountability role

NICE TO HAVE

Experience preparing estimates, quotes, or similar documents Familiarity with permits, inspections, or construction workflows Background in customer service or call handling Experience with warranty or project closeout processes Prior role in a construction or roofing company

WHY JOIN THIS TEAM

You'll work directly with company leadership in a role that has immediate impact on both revenue and operations. This position offers a clear path for growth, either into executive support or deeper into production and operation, depending on your strengths and performance.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person