Executive Assistant

Executive Assistant at First Search Inc. Executive Assistant at First Search Inc. in West Suffield, Connecticut Posted in about 23 hours ago.

Type:

full-time

Job Description:

Executive Assistant/Chief of Staff - LiquidPiston This role is fully onsite in Bloomfield, CT, five days per week, and the company will be relocating to Suffield, CT later in 2026.

About LiquidPiston:

My client, LiquidPiston is an innovative engineering company redefining internal combustion engine technology. The company develops compact, high-efficiency rotary engines designed for applications across defense, aerospace, and commercial markets. Backed by government and private funding, LiquidPiston is at the forefront of delivering lighter, quieter, and more fuel-efficient power solutions. About the

Role:

LiquidPiston is seeking a highly organized, strategic, and proactive Executive Assistant / Chief of Staff to support the CEO. This role is a unique blend of high-level executive support, operational leadership, and strategic execution. You will act as a trusted advisor and right hand to the CEO, helping drive company priorities, manage critical initiatives, and ensure seamless day-to-day operations. This is a high-visibility role requiring strong judgment, discretion, and the ability to operate effectively in a dynamic, engineering-driven environment.

Key Responsibilities:

Executive Support & Administration Manage and optimize the CEO's complex calendar, ensuring alignment with strategic priorities Coordinate internal and external meetings, including agendas, materials, and follow-ups Arrange detailed domestic and international travel, including itineraries and logistics Draft, review, and manage correspondence on behalf of the CEO Handle confidential and sensitive information with the highest level of discretion Strategic Partnership & Execution Serve as a thought partner to the CEO on company priorities, strategy, and decision-making Track and drive execution of key initiatives, ensuring deadlines and deliverables are met Prepare executive-level presentations, reports, and board materials Conduct research, data analysis, and competitive intelligence to inform business decisions Assist in shaping internal communications and company messaging Cross-Functional Leadership & Communication Serve as a bridge between the CEO and the broader organization by providing insight into team dynamics, communicating key initiatives from the executive team, and supporting alignment across departments. Ensure alignment and communication across engineering, operations, finance, and business teams Support leadership meetings, including agenda development, note-taking, and action tracking Help cascade strategic priorities across the organization Project & Program Management Lead and manage special projects on behalf of the CEO from conception through execution Develop project plans, timelines, and success metrics Coordinate cross-functional teams to drive results and remove blockers Monitor progress and provide regular updates to leadership Operational Effectiveness Identify inefficiencies in workflows and implement process improvements Help establish and maintain operating rhythms (OKRs, KPIs, reporting cadences) Support budgeting, expense tracking, and vendor coordination as needed Assist in scaling internal processes as the company grows Board & Investor Relations Support Coordinate board meetings, including logistics, materials, and follow-ups Support preparation of investor updates and communications Maintain organized records of board documents and governance materials Culture & Team Support Help foster a strong, positive company culture aligned with leadership values Support company-wide initiatives, events, and offsites Act as a cultural ambassador and trusted resource across teams

Qualifications:

5+ years of experience supporting C-level executives, or experience in a Chief of Staff, strategy, or operations role Experience in a startup, manufacturing, defense, or engineering-focused environment strongly preferred Exceptional organizational, time management, and prioritization skills Strong written and verbal communication abilities Proven ability to handle sensitive and confidential information Highly proactive with strong problem-solving and critical thinking skills