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Executive Administrative Assistant
Job
Robert Half
New Castle, DE (In Person)
Full-Time
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Job Description
Robert Half is looking for an Executive Administrative Assistant to provide high-level support to leadership while also contributing to day-to-day finance and office operations at our client located in the Greater Delaware area. This Executive Administrative Assistant role blends executive coordination, administrative organization, and clerical assistance, making it ideal for someone who can manage competing priorities with sound judgment and attention to detail. The successful candidate will help keep schedules, communications, records, and event logistics running smoothly while maintaining a detail oriented and confidential approach.
Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics.
Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication.
Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation.
Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently.
Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination.
Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork.
Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events.
Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment.
Responsibilities:
Oversee the President's schedule by organizing appointments, reserving meeting times, and arranging business travel with careful attention to timing and priorities.Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics.
Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication.
Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation.
Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently.
Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination.
Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork.
Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events.
Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment.