Executive Assistant

Executive Assistant at Santora CPA Group Executive Assistant at Santora CPA Group in Newark, Delaware Posted in 2 days ago.

Type:

full-time

Job Description:

Executive Assistant to Managing Fiduciary of Trust Division We are a highly respected and growing CPA firm seeking an exceptional Executive Assistant to support the head Managing Fiduciary of our Trust Division. This is not a traditional administrative role. We're looking for a proactive, strategic partner who thrives on staying one step ahead and enabling executive success. Santora CPA Group is known for its supportive, collaborative, and fun team culture, and we're excited to add someone who brings energy, professionalism, and a sense of humor to the role. What You'll Do (Highlights): Own and expertly manage a complex, ever-changing executive calendar Anticipate needs, resolve scheduling conflicts, and act as a strategic gatekeeper Track key deadlines, follow-ups, and priorities to keep everything on track Serve as a central point of coordination across internal teams, clients, and advisors Draft professional communications and ensure smooth information flow Support business development efforts, including events and relationship tracking Handle sensitive information with the highest level of discretion Identify process improvements and help streamline operations

What We're Looking For:

5+ years supporting a senior executive in a fast-paced environment Exceptional organizational skills and attention to detail Strong communication skills and sound judgment A proactive, solutions-oriented mindset with the ability to anticipate needs High level of professionalism, discretion, and emotional intelligence Comfort working independently and managing competing priorities Experience in professional services, financial services, legal, or trust/wealth environments is a plus.

Why Join Us:

100% paid health and dental insurance for employees and their dependents Fridays off in the summer On-site fitness center (landlord-provided) Immediate entry into our 401(k) plan A supportive, team-oriented culture where your contributions truly matter

The Opportunity:

This role is a critical partner to the Trust Division's leadership which ensures operational excellence while enabling the Managing Fiduciary to focus on clients, growth, and strategy. If you're someone who takes pride in being indispensable, anticipates needs before they arise, and enjoys making a meaningful impact behind the scenes, we'd love to hear from you.