Executive Assistant

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional administrative support to senior leadership. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will demonstrate proactive problem-solving, stellar organizational skills, and a positive attitude to help drive our organization's success forward. This paid position offers an exciting opportunity to be at the heart of a fast-paced, innovative environment where your contributions truly make an impact. Duties Manage and maintain detailed calendars for executives, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents with precision using Microsoft Office and other office software Handle incoming calls with professionalism and courtesy utilizing multi-line phone systems; screen and direct inquiries appropriately Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items Assist with personal tasks for executives as needed, including personal scheduling or errands to ensure their focus remains on core responsibilities Requirements Proven experience as an executive assistant or in a similar administrative role with a minimum of several years of office management or clerical experience Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing workflows Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Exceptional typing speed and accuracy; experience with transcription and proofreading is highly desirable Demonstrated ability to manage complex calendars and coordinate multiple projects simultaneously Outstanding phone etiquette and customer service skills when interacting with internal teams and external contacts Knowledge of bookkeeping software such as QuickBooks along with basic bookkeeping skills is preferred Ability to handle confidential information discreetly while maintaining professionalism at all times Strong attention to detail combined with excellent organizational skills to ensure accuracy in all tasks undertaken This role is perfect for a proactive individual eager to support leadership while contributing to the overall efficiency of our organization. If you thrive in an energetic environment where your organizational talents can shine—this is the opportunity for you!

Pay:

$35.00 - $40.00 per hour

Work Location:

In person