Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Deerfield Beach, Florida. This role is ideal for someone who thrives in a fast-moving business setting and can manage shifting priorities with sound judgment, professionalism, and discretion. The position plays an important part in keeping executive operations organized, supporting transaction-related coordination, and ensuring day-to-day activities run efficiently.

Responsibilities:

• Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives.
• Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place.
• Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time.
• Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence.
• Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements.
• Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness.
• Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders.
• Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters.
• Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity.