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Executive Assistant
Job
Insight Global
Gainesville, FL (In Person)
Full-Time
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Job Description
Job Description Insight Global is looking for an Executive Assistant to support senior leadership in a fast-paced, high-visibility environment. This individual will manage executive calendars, scheduling, and communications while coordinating meetings and preparing presentations, reports, and executive materials. They will attend meetings and capture detailed notes, oversee logistics for executive and leadership meetings, and track contracts, deadlines, and documentation. This role will also maintain corporate and executive records, act as a liaison across leadership and key stakeholders, handle confidential information with discretion, and provide occasional administrative or front desk support as needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.
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Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements- 5+ years supporting senior leadership / executives
- Strong calendar management and scheduling experience
- Experience preparing executive-level presentations and reports
- High level of discretion with confidential information
- Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Strong written + verbal communication
- Extremely organized with ability to multitask
- Experience supporting Boards of Directors
- Bachelor's degree
- Event coordination or stakeholder-facing experience