Executive Assistant to the Chief of Police

Executive Assistant to the Chief of Police Town of Golden Beach, Florida Golden Beach, FL Job Details Full-time 1 hour ago Benefits Health insurance Dental insurance Tuition reimbursement Paid time off Vision insurance Life insurance Retirement plan Qualifications Computer operation Purchase orders In-person customer service Executive administrative support Payroll data entry Clerical experience Associate's degree Office experience Full Job Description The Executive Assistant works under the general supervision of the Chief of Police or designee, performing office and secretarial work requiring specialized knowledge of law enforcement operations, policies, and procedures. The position requires the use of considerable discretion in handling sensitive materials, as well as performing other work as requested by the Chief of Police.

Essential functions include:

Heavy computer usage, typing reports, letters, memoranda, and correspondence Compiling data and providing records as requested by the public. Creating, maintaining, and purging a variety of departmental records, reports and files including incidents, employee time and leave, uniform citations, off-duty program and complaint cards. Processes all departmental personnel training sessions and records. Arrange business meetings, appointments, and other functions for the Chief of Police or designee. Maintains office supplies of required forms and materials. Processes all departmental personnel records; prepares job listings and step increases. Serves as the Records Manager and Custodian for all personnel files and those records designated by the Chief of Police. Ensures that records are maintained in a secure environment and that they are kept in accordance with the Florida records retention guidelines. Creating and maintaining the departmental budget, accounts payable and receivable records. Act as liaison between the court systems and the police department; accept and distribute subpoenas. Research and respond to requests for documents and public records; respond to inquiries from town residents, other government agencies and the general public regarding the town's rules and regulations and police department activities. Maintains and updates officers' personnel and educational records. Processes traffic crash reports for the State and County. Research bills, prepares check requests and purchase orders. Assist the Chief in citizen calls and referrals and research on projects. Coordinate department activities with other community and government agencies. Assist the Code Enforcement Personnel and CFA Accreditation staff when require by the Chief of Police or designee. Requirements An Associate's degree; three years of responsible secretarial/office experience. preferably in a law enforcement situation: or an equivalent combination of training and experience. The Chief of Police has full discretion over requirements and may alter them as needed. Knowledge of law enforcement terminology. Knowledge of modern office equipment and computers. Ability to learn municipal laws, codes, ordinances, and procedures. Ability to work effectively and courteously with the public.

Job Type:

Full-time Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Experience:

Administrative/Secretarial:

2 years (Required)

Work Location:

In person