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Executive Assistant to the CEO
Job
JEA
Jacksonville, FL (In Person)
$76,500 Salary, Full-Time
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Job Description
Executive Assistant to the CEO - ( 13642 )
VETERANS' PREFERENCE
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by visiting the following link (http://www.dms.myflorida.com/content/download/97612/566545). All documentation is due by the close of the vacancy announcement. Provides advanced executive administrative support to the Chief Executive Officer (CEO), ensuring the effective management of priorities, communications, and executive office operations. Serves as a key liaison between the CEO and internal and external stakeholders, exercising sound judgment, discretion, and professionalism in handling sensitive matters. Coordinates high-priority initiatives, manages executive workflow to ensure efficiency and timely information exchange, follows up on action items, screens and determines priority matters, proactively handles appropriate matters, and supports the CEO in advancing organizational goals and strategic objectives. Serving as a representative of the CEO, the incumbent must maintain a professional demeanor at all times. Manages the CEO's calendar, coordinates meetings and events, and ensures alignment of scheduling priorities with organizational objectives. Prepares agendas, briefing materials, minutes, and related documentation for executive meetings and external engagements, ensuring compliance with applicable public records requirements. Manages executive workflow to ensure timely information exchange, including tracking action items and monitoring the status of key initiatives. Screens, prioritizes, and coordinates matters requiring the CEO's attention, exercising sound judgment and discretion. Serves as a liaison between the CEO and internal and external stakeholders, facilitating communication and follow-up on strategic priorities. Coordinates high-priority projects and special assignments on behalf of the CEO and monitors progress toward completion. Prepares reports and responds to information requests including gathering and compiling data, analyzing results, summarizing findings, and making recommendations for a course of action. Increases internal and external stakeholder satisfaction by effectively responding to and resolving inquiries. Analyzes information and maintains correspondence, databases, spreadsheets, presentations, and other records. Enhances organizational effectiveness by coordinating meeting logistics, preparing agendas, and documenting and distributing meeting outcomes. Prepares correspondence on behalf of the CEO for customers, employees, elected officials, and other key stakeholders. Professionally manages communications on behalf of the CEO. Prepares spreadsheets, presentations, briefing materials, and specialized reports for the CEO. Coordinates travel arrangements and related administrative processes for the CEO. Performs other job-related duties as assigned.JOB REQUIREMENTS
Education:
Associate's degree in business, communications, or related field. A Bachelor's degree is preferred.AND Experience :
Eight (8) years of progressive experience in an executive administrative capacity, with at least five (5) years supporting C-Level executives. OR An equivalent combination of education, experience, and/or training.License/Certification/Registration:
Depending upon area of assignment, a valid driver's license may be required prior to appointment and must be maintained during employment. The minimum salary for this position is $76,500 annually. Compensation will be determined based on education, licenses, certifications, skills, experience, and alignment with salaries for similar roles within the organization.PHYSICAL REQUIREMENTS
Sitting Up to 8 hours per day Lifting Up to 2 hours per day Walking Up to 5 hours per day Up to 50 max. pounds- Standing Up to 3 hours per day Pushing Will not generally apply Bending Up to 3 hours per day Up to 50 max. pounds
- Squatting Up to 2 hours per day Pulling Will not generally apply Stooping Up to 2 hours per day Up to 50 max. pounds
- Reaching Up to 2 hours per day Climbing Up to 1 hour per day Balancing Up to 1 hour per day Stairs Up to 1 hour per day Twisting Up to 1 hour per day Ladder Will not generally apply Crawling Will not generally apply Equipment Will not generally apply Kneeling Will not generally apply Outdoors Will not generally apply Typing Up to 5 hours per day Data Entry Up to 5 hours per day Unusual hearing or vision demands: None Other physical demands or notes: •JEA employees should not attempt to lift, pull or push a load in excess of 50lbs.