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Executive Assistant
Job
Fifty Five 11
Jupiter, FL (In Person)
$65,000 Salary, Part-Time
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Job Description
About the Role A Palm Beach yacht brokerage is seeking a highly organized and discreet Executive Assistant to provide direct support to a Managing Partner. This is a hands-on role for a polished professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping operations running seamlessly behind the scenes. This position is 30-40 hours per week. Based in-office in Jupiter, FL, and requires the ability to travel as needed. The ideal candidate is a self-starter who can manage competing priorities with precision, professionalism, and absolute confidentiality. Responsibilities Calendar & Schedule Management — Manage a dynamic calendar, coordinate appointments, and protect priorities. Email Management & Correspondence — Monitor and draft professional correspondence on behalf of business. Travel Arrangements — Plan and coordinate travel, including itineraries and logistics. Meeting Coordination — Schedule, prepare for, and follow up on internal and client meetings. Document Preparation — Draft, format, and proofread documents, presentations, and reports. Project Management — Track ongoing projects, deadlines, and deliverables to ensure timely completion. Vendor Management — Serve as point of contact for vendors and service providers. Confidential File Management — Maintain and organize sensitive files with the utmost discretion. Client Relations — Provide professional, high-touch communication and support to clients. Required Skills Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) Social Media Management Data Entry & Database Management AI Tools (e.g., ChatGPT, Claude) Scheduling & Communication Tools CRM Software Project Management Tools Transcription & Note-Taking Tools Must be authorized to work in the United States (W2 employment) Personality Traits Highly organized Proactive, with the ability to anticipate needs Discreet and confidential Strong communicator Detail-oriented Adaptable and flexible Self-starter Creative problem solver Tech-savvy Calm under pressure How to Apply Qualified candidates are invited to apply directly through Indeed by submitting a current resume. Applications are reviewed on a rolling basis. This position requires a professional and formal communication style. Candidates must be able to travel as needed and work on-site in Jupiter, FL.