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Executive Assistant
Job
Insight Global
Lutz, FL (In Person)
$49,920 Salary, Full-Time
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Job Description
JOB DESCRIPTION
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Vice President of Engineering within a fast-paced engineering organization. This role is critical to ensuring the efficiency and effectiveness of the VP's daily operations and supporting broader leadership and engineering teams as needed. The Executive Assistant will manage complex calendars, handle sensitive and confidential information, and serve as a trusted partner to the VP of Engineering. This individual must be detail-oriented, resourceful, and capable of anticipating needs while balancing multiple priorities in a dynamic environment.Key Responsibilities:
- Provide direct administrative support to the Vice President of Engineering, including calendar management, meeting coordination, and travel arrangements
- Act as a liaison between the VP, internal engineering teams, executives, and external partners
- Prepare and organize presentations, reports, and briefing materials for leadership meetings
- Coordinate and support department meetings, offsites, and executive reviews
- Track action items, follow up on deliverables, and help drive accountability across initiatives
- Manage confidential information with professionalism and discretion
- Assist with budget tracking, expense reports, and purchase requests as needed
- Support onboarding and coordination for new engineering leadership or team members
- Help streamline processes and improve administrative workflows within the engineering organization
- Book travel and complete expenses
REQUIRED SKILLS AND EXPERIENCE
5 years of experience in an Executive Assistant position Proficient onExcel and PowerPoint Pay:
$22.00- $26.