Executive Assistant

We are looking for an organized and proactive Part Time Executive Assistant to support daily operations and executive coordination in Maitland, Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys managing schedules, preparing for meetings, and handling a wide range of administrative tasks in a small office setting. The role offers the opportunity to work with a high level of independence while helping maintain strong client communication and seamless office support. Candidates who are highly organized, comfortable with technology, and confident balancing multiple priorities will thrive in this position.

Responsibilities:

• Manage executive calendars, coordinate appointments, and ensure scheduling priorities are handled efficiently.
• Prepare meeting materials, organize relevant information in advance, and support follow-up actions after client and internal meetings.
• Arrange travel logistics, including flight bookings and related itinerary details for client visits and business needs.
• Maintain spreadsheets and administrative records with accuracy, using tools such as Microsoft Excel and Outlook.
• Support client-related administrative tasks, including account access coordination and other operational assistance as needed.
• Help plan and coordinate periodic company events and assist with logistics for office or community engagement activities.
• Work independently to identify and complete important administrative tasks that support day-to-day business operations.
• Provide general office support in a business-casual environment, contributing to the smooth functioning of a small team.