Sr. Executive Assistant

Sr. Executive Assistant YMP Real Estate Management LLC Miami Beach, FL Job Details 12 hours ago Qualifications Meeting minutes Office activity coordination Business travel arrangements Expense management Triage Presentations for conferences or internal meetings Household management Executive administrative support Invoice reconciliation Errand assistance Aviation Meeting facilitation Managing executive calendars Chauffeur driving Senior level Task assignment Delegation Office phone management Full Job Description We are seeking an exceptional Senior Executive Assistant to serve as the right hand and shadow to a high-profile principal in Miami Beach. The Principal is one half of an entrepreneurial husband-and-wife team overseeing multiple operating businesses, philanthropic commitments, a large family, and an active social and travel calendar. This is not a traditional EA role. The Principal needs someone who can take her phone, take her inbox, and take problems off her plate before she has to think about them — so she can focus on her family and the parts of her life that only she can own. You are her single point of contact: requests come to you, you triage, you delegate, and you follow through. You are the person who makes sure nothing slips — ever. Before You Apply We want to be direct, so you fully understand what you are stepping into. Six days a week. Sundays are part of the rotation, not a day off. 24/7 availability. Most evenings are quiet. Some are not. Your phone is on. Travel — approximately two months per year , domestic and international. Some trips are planned weeks out. Some are not. On Sundays, one assistant covers everything. When it is your Sunday, you handle whatever the family needs — including tasks that on a Tuesday would belong to the Personal Assistant. No lane-protection. The standard is high and consistent. The Principal's calendar, inbox, and priorities are mission-critical. Errors are not acceptable; follow-through is not optional. Responsibilities Principal Support & Shadowing Accompany the Principal to meetings, appointments, and engagements as her on-site support Manage her phone and inbox in real time; capture verbal instructions immediately and convert them into tracked action items Anticipate what she needs before she asks — briefings, materials, context, logistics Keep her on schedule without her having to think about it Drive her when the household driver is unavailable (clean driving record required) Calendar & Communications Own the Principal's calendar across business and personal commitments — proactively managing conflicts, holds, and changes Manage email across platforms: flag, respond, draft, organize, and follow through Deliver a daily briefing covering the day's priorities and open items Ensure nothing goes unanswered or falls through the cracks Business & Meetings Prepare materials for meetings, board engagements, and presentations Attend meetings: take notes, track action items, drive follow-through Coordinate with multiple operating businesses on scheduling, reporting, and administrative needs Support board and philanthropic commitments with preparation and logistics Travel Manage all travel end-to-end: aviation, accommodations, ground transport, detailed itineraries Travel with the Principal as needed — approximately two months per year, domestic and international Coordinate family travel logistics with household staff Team Coordination Serve as the principal's single point of contact and delegate accordingly to the Personal Assistant, House Manager, and household staff Ensure seamless coverage and follow-through across all domains Financial Administration Reconcile credit card charges and manage expense tracking Flag discrepancies promptly; coordinate with vendors on invoices What We're Looking For Someone who has spent years at the right hand of a demanding principal and genuinely thrived there. You are comfortable in boardrooms and in cars. You have thick skin — feedback is direct and fast in this environment, and you don't need to be managed. You are a go-getter — nobody chases you for updates, because you give them before they're asked for. You are solutions-oriented — you bring answers, not problems. You are discreet, polished, calm under pressure, and deeply reliable.