Job Description
Administrative Assistant/Executive Assistant
DOORS PLUS DOCKS LLC
Miami, FL Job Details Full-time $20 - $25 an hour 2 hours ago Qualifications Microsoft PowerPoint Spanish Microsoft Excel Microsoft Office Specialist Filing English QuickBooks Office management Negotiation Full Job Description DOORS PLUS DOCKS LLC
Solutions for Overhead Doors, High Speed Doors, Garage Doors, Rolling Doors and Loading Dock Equipment Projects •PROVEN EXPERIENCE REQUIRED
•Location:
South Florida Employment Type:
Full-Time Compensation:
Annual salary from $35,000 to $48,000, depending on experience About the Role As the Administrative assistant- Doors Plus Docks LLC Location:
South Florida Employment Type:
Full-Time Compensation:
Annual salary from $35,000 to $48,000, depending on experience About the Role As the Administrative Assistant at Doors Plus Docks, you will play a key role in daily operations. You will be the central point of coordination, ensuring smooth communication and anticipating the administrative needs of the business. The ideal candidate is organized, proactive, detail-oriented, responsible, and growth-driven, with excellent communication and interpersonal skills. Responsibilities Responsibilities Coordinate daily service calls and installation schedules for field technicians and installation crews in a fast-paced commercial service environment. Dispatch technicians daily and prepare work orders, service documentation, and operational paperwork. Manage incoming customer calls, service requests, scheduling updates, and follow-up communication with clients, vendors, contractors, and property managers. Maintain professional customer service support for a company operating 24/7, including the mandatory use of a corporate phone to respond to customer needs and emergency service requests outside regular business hours. Process purchase orders, technician invoices, billing documentation, and maintain organized project and customer records. Assist with accounts receivable follow-up regarding outstanding balances and completed service billing. Prepare and track Certificates of Insurance (COIs), pay applications, compliance documents, and contractor requirements. Monitor and prioritize high-volume emails and administrative requests while supporting daily office operations and executive management. Coordinate with warehouse personnel, technicians, vendors, and contractors to ensure timely project completion and customer satisfaction. Maintain accurate electronic and physical filing systems for service records, invoices, project documentation, and customer communications. Assist with invoicing, payment tracking, payroll-related documentation, and administrative reporting. Provide bilingual customer support in English and Spanish while maintaining professional communication standards. Skills Microsoft Office Suite QuickBooks Dispatch Coordination Customer Service Scheduling & Calendar Management Accounts Receivable Follow-Up Purchase Orders & Invoice Processing COI & Compliance Tracking Pay Applications Project Coordination Procore Sage Timberline Prolog Manager/Converge Data Entry & Filing Systems Windows Applications Administrative Support Billing & Invoicing Workflow Coordination Vendor & Client Communication Multitasking & Time Management Bilingual:
English & Spanish Requirements Gender:
Female, between 30 and 48 years old. Experience:
Proven experience in management, coordination, or sales roles. Skills:
Excellent organizational, negotiation, and multitasking abilities. Languages:
Fluent English and Spanish (both required). Personality:
Motivated, proactive, and results-oriented. Job Type:
Full-time Pay:
$20.00 - $25.00 per hour Ability to commute/relocate: Miami, FL 33166: Reliably commute or planning to relocate before starting work (Preferred) Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Work Location:
In person
