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Personal/Executive Assistant
Job
Ash Fitness
Miami, FL (In Person)
$52,000 Salary, Full-Time
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Job Description
Personal/Executive Assistant Ash Fitness Miami, FL Job Details Full-time $800 - $1,200 a week 6 hours ago Qualifications Confidential information handling Microsoft Outlook Operations coordination Spreadsheets Executive administrative support Transcription Data entry Managing projects Telephone systems Multi-line phone systems Typing Office management Microsoft Outlook Calendar Google Calendar Full Job Description Overview We are seeking a dynamic and highly organized Personal/Executive Assistant to support our leadership team and ensure the smooth operation of daily activities. This role offers an exciting opportunity to be at the heart of a fast-paced, professional environment where your proactive approach and exceptional organizational skills will make a significant impact. The ideal candidate will demonstrate a passion for providing top-tier administrative support, managing complex schedules, coordinating projects, and maintaining efficient office operations. This paid position is perfect for someone eager to contribute their expertise while growing within a vibrant organization. Responsibilities Manage and coordinate complex calendars, appointments, and meetings Organize and facilitate event planning for meetings, conferences, and company functions, ensuring all logistics are handled seamlessly. Handle phone etiquette professionally across multi-line phone systems, screening calls, taking messages, and directing inquiries appropriately. Coordinate projects by tracking deadlines, preparing reports, and ensuring timely completion of deliverables. Perform clerical duties including photocopying, faxing, mailing, and maintaining organized filing systems to support daily operations. Support bookkeeping activities through data entry and basic bookkeeping tasks to ensure accurate financial records. Assist with personal tasks as needed to support leadership's work-life balance and overall efficiency. Travel as needed. Qualifications Proven experience as a Personal or Executive Assistant with strong office management skills. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools. Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment. Excellent typing speed combined with transcription and proofreading capabilities. Experience with project coordination, event planning, and calendar management tools such as Microsoft Outlook Calendar. Strong communication skills with professional phone etiquette across multi-line phone systems. Ability to handle confidential information discreetly while maintaining high levels of professionalism. Join us in this vital role where your organizational prowess will empower our team's success!