Executive Assistant - Country Club

Executive Assistant - Country Club Village of North Palm Beach (FL) North Palm Beach, FL Job Details $56,047.53 a year 1 day ago Qualifications Meeting minutes Report preparation Computer operation Correspondence management Budget management Confidential information handling Office activity coordination Database systems Business travel arrangements Computer literacy Spreadsheets Client inquiry handling Executive administrative support Purchase order management Writing press releases Mid-level Newsletter content drafting Social media platforms Graphic design software Special events Desktop applications Handling customer service requests Purchasing Presentation preparation Productivity software Managing executive calendars Project stakeholder communication Policy Development Event on-site coordination Operational budget management Full Job Description JOB The Executive Assistant provides highly complex, administrative support to the assigned Department, handles matters of a sensitive and/or confidential nature and frequently interacts with outside agencies, governmental officials, and the general public. Employees in this classification are responsible for coordinating special events, activities and initiatives as directed by a Director, Chief or other member of the Management Team.

EXAMPLE OF DUTIES

Generates correspondence, memos, meeting minutes, agenda items, purchase orders, reports, and related materials appropriate to assigned department. Compiles, prepares, and disseminates news releases, public service announcements, legal notices, etc. on behalf of the Manager and routinely utilizes social media in the handling of external communications. Creates slides, handouts and other media-related presentations as needed. Coordinates calendars, ensuring appointments, meetings, interviews, travel arrangements, etc. are properly scheduled. Reviews and maintains the department's budget, recordkeeping procedures, and filing systems while regularly updating operational manuals and handbooks, newsletters, calendars, etc. Performs computer-related tasks that require a broad working knowledge of standard digital applications; e.g., office software, database systems, spreadsheet programs, report presentation packages, electronic file maintenance, and graphics programs. Assists in the development, distribution and continuous update of administrative policies and procedures. Plans and coordinates special projects, activities and events associated with the Department. Receives and monitors resident/member inquiries, requests and concerns; provides information based on extensive knowledge of the programs and activities applicable to the assigned venue; and ensures that all resident/member issues are addressed and/or resolved in a timely manner. Functions as a liaison with other departments, the general public, outside agencies/businesses, etc. and is the primary contact person in the gathering and relaying of information among the various stakeholders. Maintains confidentiality and discretion with respect to Village business matters and may make decisions in the absence of management within established guidelines and scope of authority. (The above list of essential functions is not meant to be all inclusive. Other duties may be required and assigned.)

SUPPLEMENTAL INFORMATION PHYSICAL REQUIREMENTS

Tasks involve the ability to exert light physical effort in sedentary to light work and may include some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

ENVIRONMENTAL REQUIREMENTS

Work is performed in normal office conditions with infrequent exposure to unpleasant environmental factors.