Executive Assistant, Operations

Executive Assistant, Operations Magnifica Air Orlando, FL Job Details 1 day ago Qualifications Executive administrative support Technical Proficiency Full Job Description Be the right hand of the COO and other operational leadership and play a pivotal part in shaping the operational backbone of our brand-new luxury airline. With direct access to the C-suite and the chance to embed your expertise from day one, you'll help define how high-end service and operational excellence come together. Work side-by-side with senior leadership, gaining unmatched insight into the mechanics of a start-up luxury airline while elevating your strategic support skills to a new level. Your organizational excellence will be the engine that keeps the operation running smoothly, from managing complex schedules to overseeing key projects. Enjoy the satisfaction of being the first EA dedicated to the operational team, giving you a unique voice in shaping processes and systems. Your contributions won't just be noticed - they'll help set the standard. Magnifica Air is the new face of luxury aviation. If you value high standards, mutual respect and a workplace where values genuinely work both ways, you'll feel at home here. The highest standards for our guests, the same respect for our people. What you'll do Provide high-level executive and operational support, managing calendars, travel, and meetings for senior leaders, ensuring everything aligns with strategic business priorities. Coordinate projects and processes, tracking deadlines and resources while identifying opportunities for greater efficiency. You'll serve as a key communication hub, liaising with internal and external stakeholders and translating strategy into actionable steps. Manage operational logistics, including organizing critical meetings and helping keep operations as we rapidly grow and expand. You'll also handle confidential data, expense reporting, and document management, ensuring everything is precise and professional. What you'll need Proven experience supporting C-suite or senior operational leaders, with a track record of managing complex schedules and priorities. Exceptional organizational and communication skills, with the ability to anticipate needs and act proactively. Technical proficiency in various software including Microsoft Office, Google Workspace, CRM/AMS systems, and document management tools.