Executive Assistant

Executive Assistant at Ryan Miller & Associates Executive Search Executive Assistant at Ryan Miller & Associates Executive Search in Tallevast, Florida Posted in 4 days ago.

Type:

full-time

Job Description:

Executive Assistant - Sarasota, FL About the

Role:

Our client is a well-established, growth-oriented company with a tenured team and a comprehensive benefits package seeking a polished and proactive Executive Assistant. This is a high-impact, highly trusted position supporting senior leadership across both corporate and personal capacities. If you thrive in a dynamic environment, take pride in flawless execution, and enjoy being the person who keeps everything running smoothly - this role is for you.

What You'll Do:

• Provide high-level administrative support to senior leadership and the sales organization, including drafting correspondence, memos, reports, and other professional documents
• Prepare and distribute monthly company calendars and customized executive reports
• Coordinate mail, parcel deliveries, and office supply ordering
• Manage and maintain intellectual property files, including tracking and initiating trademark and patent renewals
• Plan and execute large-scale corporate events including annual sales meetings, incentive trips, holiday gatherings, and employee engagement programs
• Arrange comprehensive travel logistics - flights, car rentals, and accommodations - for executives, staff, and ownership including family travel
• Coordinate catering and restaurant reservations for corporate and private functions
• Reconcile monthly corporate credit card statements
• Provide on-demand personal assistance to company ownership as needed
• Perform general office and basic bookkeeping tasks; other duties as assigned

What You Bring:

• Exceptional written and verbal communication skills
• Outstanding organizational skills and meticulous attention to detail
• Self-starter mentality with strong independent judgment and problem-solving ability
• Dependable, discreet, and consistently punctual
• Comfortable with occasional availability outside standard business hours when needed
• Proficiency in Microsoft Office Suite, including Excel
• Positive, solutions-oriented attitude with the ability to stay calm under pressure

Qualifications:

• High school diploma required; Bachelor's degree in Business Administration or a related field preferred
• 2+ years of experience in executive or personal assistance, event coordination, concierge services, or hospitality strongly preferred