Executive Personal Assistant

Executive Personal Assistant Elaine Sterling Institute

• 2.

7 Atlanta, GA Job Details Full-time 2 hours ago Qualifications Meeting minutes Correspondence management Confidential information handling Business travel arrangements Guest relations Expense management Household management Executive administrative support Mid-level Event vendor coordination 3 years Task prioritization Financial data management Delivery management Errand assistance Organizational skills Meeting facilitation Managing executive calendars Tour planning Document management systems Communication skills Marketing Event on-site coordination Time management Full Job Description About Elaine Sterling Institute Elaine Sterling Institute is a premier school for esthetics, massage therapy and other popular career paths. We are known for blending hands-on training with real-world spa experience. With locations in Atlanta and Dunwoody, it prepares students for successful careers in the beauty and wellness industry through expert instruction, modern techniques, and a strong focus on professionalism. Graduates leave confident, skilled, and ready to thrive in a growing, client-focused field.

Personal / Executive

Assistant We're looking for a highly organized, proactive, polished, and trustworthy Personal / Executive Assistant to provide seamless support across both professional and personal areas primarily for our CEO and possibly other members of Sr. Leadership. This role is all about anticipating needs, managing priorities, and protecting the executive's time with precision and discretion.

What You'll Do:

Calendar & Time Management

• Optimize schedules, coordinate meetings and personal commitments, resolve conflicts, and provide daily/weekly summaries Email & Communications
• Manage inbox, draft/respond to emails, flag priorities, and track follow-ups Travel Planning
• Book flights, hotels, and transportation; create detailed itineraries; handle last-minute changes; prep packing lists Meeting & Task Support
• Prepare agendas, take notes, track action items, and assist with presentations Personal & Lifestyle Support
• Handle errands (groceries, returns, dry cleaning, pharmacy), schedule appointments, and manage daily logistics Household Management
• Coordinate home services, track supplies, and manage subscriptions Shopping & Gifts
• Personal shopping, gifting, tracking important dates, and coordinating delivery Event Coordination
• Plan events, book reservations, manage vendors, RSVPs, and guest communication Admin & Financial Support
• Track expenses, organize receipts, coordinate with accountants, and manage payments Gatekeeping & Representation
• Screen requests, protect time, and communicate on behalf of the executive

What We're Looking For :

3+ years' experience as a Personal or Executive Assistant preferred Exceptional organization and time management Marketing experience is a bonus Strong written and verbal communication High discretion and confidentiality Proactive problem-solver who anticipates needs Tech-savvy (email, calendars, document management) Calm, adaptable, and thrives under pressure If you excel at keeping life and business running effortlessly behind the scenes, we want to hear from you.