Administrative Assistant to Executive

Administrative Assistant to Executive Augusta National Golf Club - 4.7 Augusta, GA Job Details Full-time 5 hours ago Qualifications Computer literacy High school diploma or GED Clerical experience Full Job Description The primary responsibility of the Administrative Assistant is to provide administrative support to the Chief Commercial and Content Officer (CCCO) and other Senior Directors in the Business Affairs Area (including Senior Director, Legal and Senior Director, Business Development) ("Management") in an efficient manner while maintaining strict confidentiality of all Club business. A key function of this role is to coordinate activities of the Business Affairs department and keep Management informed of any matters that merit attention. This position is a full-time, on-site role in Augusta, GA.

Job Responsibilities:

Creates appropriate documents, including presentations and agendas for meetings. Develops a follow-up process post meetings with staff and other stakeholders. Responsible for scheduling and managing the CCCO's calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals to ensure all commitments and deadlines are met, and maintaining an organized office. Builds and updates department travel itineraries. Maintains itineraries and schedules meeting logistics based on e-mail correspondence, limited instruction, and follow-up from management. Prepares and distributes correspondence, maintains business records and filing systems, manages contact databases and mailing lists, processes administrative requests through ANGC Intranet, and ensures accurate retention of organization of department documentation. Demonstrate the ability to work across multiple departments for planning efficiency, leverage best practices, and stay informed of key initiatives both internal and external. Supports Masters Tournament operations by coordinating credentials for sponsors, licensees, business associates, and guests; managing credential changes and department logistics during Masters Week; and assisting with special events, including the International Broadcast Party. Supports contract administration by drafting, revising, routing, tracking, and maintaining agreements through the Contract Lifecycle Management platform. Manages contract templates, assists with non-disclosure agreements, monitors key contract dates and renewal requirements, and ensures appropriate follow-up and record retention. Maintains trademark records and files. Responds to clerical requests from outside trademark attorneys. Monitors trademark correspondence to Business Affairs Department and is generally aware of active trademark issues. Provides general office administration support, including telephone coverage, office equipment coordination, supply management, and backup support to the Executive Assistant and Corporate Administration team as needed. Follows approved Club procedures in scheduling travel arrangements. Requests domestic and foreign currency for Business Affairs trips. Receives and processes invoices for the department and works with the Finance department to ensure timely payment. Processes expense reports and check requests for the department. Reconciles monthly credit card statements/expense reports. Receives, organizes, and prioritizes incoming correspondence. Schedules meeting rooms and ensures proper setup to include but not limited to necessary equipment and refreshments. Performs other duties which are deemed by management to be an important part of the job. Physical demands are outlined immediately below.

Physical Demands:

Acceptable level of hearing and vision to perform job duties. Occasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart. Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications:

Skills/Knowledge/Attributes:

Must be a self-starter, inquisitive, confident and resourceful in managing tasks. Strong written, verbal, and telephone communication skills with the ability to interact professionally and effectively with a variety of stakeholders. Efficient organizational skills. High attention for details. Ability to handle repetitious job tasks. Good time management skills with the ability to prioritize multiple tasks. Proficient in Microsoft Office applications, including Outlook, Word, and Excel, with strong computer skills and experience managing electronic files and records.

Relative Experience/Education:

Zero to two years of administrative experience in an office environment. Previous experience in contract administration or paralegal field preferred. High school diploma or equivalent required, continuing education in business and / or related field preferred. Preference of experience in sports, media, hospitality or entertainment. Required License(s): Possess a valid driver's license and/or successfully completes the Club's internal motor vehicle training program.

Projected Work Schedule:

Normal work hours are 8:30 am to 5:00 pm, Monday through Friday. Must be available to work nights, weekends, and holidays.

Work Authorization & Sponsorship:

Applicants must be legally authorized to work in the United States at the time of hire. We are unable to provide visa sponsorship for this position.