Executive Assistant

Role Overview The Executive Assistant serves as a high-level operator supporting the CEO across business, financial, and operational functions. This role is not administrative-only—it is execution-focused, ensuring priorities move forward, systems stay organized, and key tasks are completed with precision and speed. Core Responsibilities Executive Support Manage CEO calendar, priorities, and daily workflow Coordinate meetings, travel, and communications Prepare summaries, reports, and key documents for decision-making Act as gatekeeper to protect time and focus Financial & Administrative Operations Oversee bill pay, vendor payments, and expense tracking Assist with payroll coordination and 1099 processing Maintain QuickBooks records and organize financial data Support monthly reporting (P&L, cash flow tracking) Business Operations Coordinate across printing, fulfillment, and inventory workflows Track production schedules and ensure deadlines are met Assist in managing vendor relationships and supply ordering Maintain SOPs and improve internal systems Customer & Order Support Oversee customer service inbox and escalations Ensure orders, invoices, and fulfillment issues are handled quickly Support Shopify order management and inventory updates Marketing & Execution Support Schedule and publish social media posts Assist with product launches and weekly drops Coordinate with content creators and marketing partners Help organize promotions, campaigns, and email sends Key Traits Highly organized with strong attention to detail Strong operator—gets things done without constant direction Comfortable working across finance, operations, and marketing Clear communicator with ability to manage multiple priorities High ownership mindset and accountability Qualifications 3+ years in an Executive Assistant, Operations, or similar role Experience with QuickBooks, Shopify, and Google Workspace Strong Excel/Google Sheets skills Experience in eCommerce, retail, or operations preferred

Compensation Salary:

$60,000-$80,000 (based on experience) Performance-based bonuses tied to execution and company results Success in This Role CEO's time is optimized and focused on high-value work Financial and operational tasks are completed accurately and on time Business runs smoother with fewer errors and delays Key initiatives move forward without bottlenecks

Job Type:

Full-time Pay:

$60,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person