Executive Assistant

Executive Assistant East Point, GA Job Details Full-time $55,000 a year 8 hours ago Benefits 457(b) Paid holidays Disability insurance Dental insurance Flexible spending account Pension plan Employee assistance program Vision insurance Life insurance Qualifications Meeting minutes Record keeping Computer operation Report writing Computer literacy Greeting customers Executive administrative support Financial record maintenance Payroll Annual budget preparation Computer skills Clerical experience Managing executive calendars Phone call management Senior level Associate's degree File organization Full Job Description This is skilled administrative and clerical work responsible for providing administrative support. Work involves handling public contacts, maintaining a variety of complex records, and answering phone calls and maintaining meeting schedules. Work is performed under the supervision of the Chief of Police. Major Duties Provides administrative support to the Chief of Police; performs a variety of clerical and administrative functions for the department; Greets and directs visitors to the appropriate Department; Receives, opens, date stamps mail for the department director and routes mail to appropriate department personnel; distributes departmental mail; Schedules business, political, community, and interdepartmental meetings; Operates a computer to produce confidential reports, correspondence, and other documents from rough draft, written copy, oral instructions, and/or dictating machine; takes notes and minutes of meetings; Files and retrieves materials and data from the department's computerized and manual filing systems; maintains the department's filing system; Attends City meetings and functions as required; Completes special projects as assigned; Performs other related duties as assigned. Minimum Qualifications Associate's degree required; Bachelor's degree preferred; five (5) years of progressively responsible administrative work, with some experience in the public sector preferred; equivalent combination of education and experience. Knowledge Required by the Position Knowledge of modern office practices, methods, equipment, and standard clerical procedures; Knowledge of or ability to learn the department's rules, regulations, policies, and procedures; Knowledge of all municipal functions, contacts, and activities of various departments; Skill in operating a computer; Skill in oral and written communications; Ability to learn, understand and apply the concepts, practices and procedures of the department; Ability to pay close attention to details; Ability to handle several projects simultaneously; Ability to understand and follow quickly and accurately oral and written instructions; Ability to prepare clear and concise reports and maintain accurate records; Ability to maintain alphabetical and chronological files; Ability to work independently without specific instructions; Ability to establish and maintain effective working relationships with city employees and the general public; Completes special projects as assigned; Provides Administrative support to the department head; Attends City and Community meetings as assigned; Works with the Budget Supervisor in preparing the Police budget; Assist in ordering supplies; Assist with Payroll; Maintain accurate financial records for the police department;

Supervisory Controls:

Work is performed under the direct supervision of the Chief of Police.

Guidelines :

Guidelines include City and departmental policies and procedures and applicable ordinances.

Complexity:

The work consists of a variety of administrative and clerical duties.

Scope and Effect:

The purpose of this position is to support the efficient operation of the assigned department through coordination of a wide variety of administrative and clerical duties.

Personal Contacts:

Contacts are typically with the Legal Department, co-workers, vendors, other City employees and the general public.

Purpose of Contacts :

Contacts are typically to give and exchange information and to provide services.

Physical Demands:

The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.

Work Environment:

The work is typically performed in an office.

Supervisory and Management Responsibility:

There are no supervisory responsibilities.