Executive Operations and Admin Assistant

We are hiring a mid-level Office & Operations Assistant to support multiple small businesses including a mechanical contractor, real estate company, indoor golf simulator studio, and travel agency. This role requires strong initiative, excellent follow-through, and the ability to manage multiple priorities without micromanagement. Schedule 30-40 hours per week

Preferred:

Mon-Fri, 8am or 9am-3pm or 4pm In-person during training; hybrid available after Responsibilities Daily data entry for receipts, invoices, AP/AR Track quotes, proposals, and job progress Communicate with subcontractors, vendors, and clients Manage office tasks, calendars, emails, and documentation Assist with bookings (golf simulator + travel) Support real estate tasks (KW Command, Canva, marketing templates) Light personal assistant tasks as needed Required Skills QuickBooks Microsoft Office (Word, Excel, Outlook) Ability to learn Google Workspace Comfortable with learning KW Command & Canva Strong communication & organization Ability to handle multiple businesses and shifting priorities What We're Looking For Self-starter with strong initiative Follows through without constant supervision Problem solver with a calm, flexible attitude Tech-savvy and highly organized Compensation $20-$25/hr based on experience Flexible schedule Hybrid option after training Apply today if you're ready to take ownership of a dynamic, fast-paced role with room to grow.

Job Type:

Full-time Pay:

$20.00 - $25.00 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

In person