Executive Assistant & Finance/Accountant

Executive Assistant & Finance/Accountant 3.3 3.3 out of 5 stars 7345 Red Oak Road, Union City, GA 30291 $55,000

• $62,500 a year
• Full-time Christian City 26 reviews $55,000
• $62,500 a year
• Full-time Position Summary The Executive Assistant and Accountant provides high-level administrative, operational, and accounting support to the CEO and Administration team at Christian City.

This position plays a key role in supporting the organization's financial operations while ensuring executive and administrative functions run efficiently and professionally. The ideal candidate is detail-oriented, highly organized, dependable, and capable of balancing accounting responsibilities with executive-level administrative support. This role requires strong communication skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Essential Duties & Responsibilities Executive & Administrative Support Provide direct administrative support to the CEO and Administration team. Coordinate calendars, meetings, appointments, and executive scheduling. Primary Board Liaison, including preparing materials for Board meetings, including agendas, reports, presentations, and meeting packets. Coordinate quarterly employee retreats, leadership meetings, and organizational events. Serve as a liaison and point of contact for vendors, consultants, and external partners. Manage office correspondence, shared spreadsheets, tracking documents, and organizational reports. Maintain organized electronic and physical filing systems for administrative and financial documents. Support special projects and operational initiatives as assigned by leadership. Ensure all job-related documents are accurately maintained and properly filed. Perform additional administrative and operational duties as assigned.

Accounting & Financial Responsibilities:

As part of the Financial Team General Accounting & Month-End Closing Prepare journal entries, reconciliations, subledgers, and financial reports for multiple business units. Reconcile balance sheet accounts and ensure accuracy of financial records. Assist with month-end and year-end closing activities. Reconcile bank statements monthly and research discrepancies. Maintain accurate accounting records according to company policies and procedures. Analyze reports and provide financial support to leadership as needed. Support financial audits and provide requested documentation. Maintain organized accounting records and supporting financial documentation. Perform additional accounting duties as assigned. Payroll Responsibilities Process bi-weekly payroll accurately and on schedule. Audit and approve payroll runs for completeness and accuracy. Maintain payroll records, deductions, benefits, tax withholdings, and employee-related accounting documentation. Ensure compliance with federal, state, and local payroll regulations. Prepare payroll-related reports and assist with payroll audits as needed. Balance payroll general ledger accounts to bank statements. Coordinate payroll changes related to employee status updates, benefits, and compensation adjustments. Accounts Payable Responsibilities Maintain a working knowledge of the full-cycle Accounts Payable process. Establish and maintain vendor records and supporting documentation. Process vendor payments through checks and ACH transactions. Review invoices and prepare payment selections for processing. Create Positive Pay files and upload them to the banking platform. Assist with year-end 1099 preparation and reporting processes. Maintain organized accounts payable records and ensure timely payment processing. Credit Card Administration Manage the Truist Enterprise Spend Platform (ESP) credit card transaction system. Monitor, review, and reconcile company credit card transactions. Ensure all receipts, coding, approvals, and supporting documentation are completed accurately and timely. Assist leadership with maintaining compliance with financial policies and spending procedures. Qualifications & Skills Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Minimum of 3-5 years of experience in accounting, payroll, finance administration, or executive support. Strong fundamental accounting and bookkeeping skills required. Advanced Microsoft Excel skills required. Experience with payroll systems, accounting software, and banking platforms preferred. Knowledge of accounts payable, payroll compliance, reconciliations, and financial reporting. Strong organizational, analytical, and problem-solving abilities. Ability to maintain confidentiality and handle sensitive information professionally. Excellent written and verbal communication skills. Ability to prioritize multiple tasks and meet deadlines with accuracy and professionalism.

Pay:

$55,000.00

• $62,500.

00 per year

Benefits:

Dental insurance Employee assistance program Flexible schedule Parental leave Retirement plan

Work Location:

In person