Executive Assistant

Description We are seeking a motivated and professional Executive Assistant to support senior leadership within a fast-paced legal environment. This position plays a critical role in managing communications, supporting daily operations, and fostering efficient workflow. The ideal candidate excels in providing exceptional customer service and demonstrates strong phone etiquette. If you would like more details or to explore qualified candidates for your upcoming legal-focused Executive Assistant opportunity, please connect with our team today by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs.

Responsibilities:

+ Answer and direct incoming phone calls promptly; provide outstanding customer service to clients, legal professionals, and partners. + Manage executive calendars, schedule meetings, and coordinate internal/external appointments. + Prepare legal documents, correspondence, and presentations; ensure high standards of accuracy and confidentiality. + Organize and maintain files, both electronic and physical, meeting compliance standards for record-keeping. + Facilitate communication between attorneys, clients, and staff members. + Arrange travel, process expense reports, and support logistics for conferences or court-related travel. + Assist in client onboarding, collect relevant information, and process documentation as required. + Monitor deadlines and assist with case management tasks as assigned.

Requirements Requirements:

+ Proven experience as an executive assistant, legal assistant, or similar administrative role within the legal industry. + Excellent verbal, written, and interpersonal communication skills; the ability to answer phones and provide exceptional customer service is required. + Strong organizational and time management abilities; must be able to multitask in a deadline-driven environment. + Proficiency with Microsoft Office Suite; familiarity with legal management software and document management systems strongly preferred. + Ability to handle sensitive information with discretion and always maintain confidentiality. + High school diploma required; Associate's or Bachelor's degree preferred. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .