Executive Assistant

We are seeking a motivated and professional Executive Assistant to support senior leadership within a fast-paced legal environment. This position plays a critical role in managing communications, supporting daily operations, and fostering efficient workflow. The ideal candidate excels in providing exceptional customer service and demonstrates strong phone etiquette. If you would like more details or to explore qualified candidates for your upcoming legal-focused Executive Assistant opportunity, please connect with our team today by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs.

Responsibilities:

Answer and direct incoming phone calls promptly; provide outstanding customer service to clients, legal professionals, and partners.

Manage executive calendars, schedule meetings, and coordinate internal/external appointments.

Prepare legal documents, correspondence, and presentations; ensure high standards of accuracy and confidentiality.

Organize and maintain files, both electronic and physical, meeting compliance standards for record-keeping.

Facilitate communication between attorneys, clients, and staff members.

Arrange travel, process expense reports, and support logistics for conferences or court-related travel.

Assist in client onboarding, collect relevant information, and process documentation as required.

Monitor deadlines and assist with case management tasks as assigned.