Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support leadership while helping coordinate important sales and event-related activities. This role combines traditional executive support with conference and trade show preparation, making it ideal for someone who excels at managing logistics, maintaining schedules, and ensuring materials and plans are in place for external events.

The ideal candidate is dependable, detail-oriented, and comfortable balancing administrative responsibilities, research, and cross-functional coordination in a fast-paced environment.

Please note this is a part -time role (15-20 hours a week) no benefits are offered. Key ResponsibilitiesCoordinate executive travel arrangements, including transportation, lodging, and detailed itinerary management aligned with business priorities.

Assist with the planning and preparation of trade shows, conferences, and industry events, including recurring monthly event-related activities.

Create, organize, and track event collateral such as brochures, handouts, and promotional materials, while coordinating feedback, approvals, and production timelines.

Research and summarize important conference details, including attendee demographics, event agendas, and strategic relevance.

Provide on-site event support as needed, including helping ensure booth readiness and preparing clear overviews of company products and services for attendees.

Manage calendars and coordinate meetings, appointments, and other scheduling needs for leadership and related business activities.

Provide limited scheduling support for a small trucking operation during designated coverage periods.

Handle administrative follow-up, maintain organized documentation, and support special projects to help keep daily operations running smoothly.