Executive Assistant

Executive Assistant at The Larko Group Executive Assistant at The Larko Group in Bensenville, Illinois Posted in 3 days ago.

Type:

full-time

Job Description:

Our client is seeking a sharp, resourceful Executive Assistant to support senior leadership in a fast-paced, high-stakes environment. From complex international travel to serving as a key liaison with high-level stakeholders, you'll be at the center of it all. Your ability to stay ahead of the curve and navigate change with confidence will make you an indispensable partner. Join a high-performing, close-knit team where your contributions will be both immediate and highly valued. If you thrive in dynamic environments and excel under pressure, this is the opportunity to take your career to the next level. Responsibilities Provide high-level administrative support, partner closely with the team to ensure smooth execution of daily business operations. Manage complex calendars, coordinate meetings, and handle scheduling across multiple time zones. Prioritize and resolve scheduling conflicts proactively. Arrange and confirm internal and external meetings and demonstrate exceptional judgment when managing time-sensitive requests and shifting priorities. Arrange domestic and international travel, prepare detailed itineraries, and process expense reports. Book and coordinate all elements of travel, including flights, hotels, ground transportation, and meeting logistics. Draft, proofread, and manage confidential correspondence, presentations, and reports. Prepare polished and professional documents, often under tight deadlines. Handle highly sensitive information with discretion and maintain the confidentiality of proprietary and strategic content. Serves as a gatekeeper and point of contact for internal and external stakeholders. Field incoming requests with tact and professionalism, ensuring appropriate access to executives. Anticipate needs and take the initiative to ensure smooth day-to-day operations. Stay ahead by recognizing potential roadblocks or delays and proactively finding solutions. Support deal and portfolio tracking, documentation, and related coordination tasks. Maintain meticulous records, filing systems, and shared team resources. Liaise with other departments, including legal, finance, investor relations, and operations, as needed. Coordinate across departments to facilitate information flow, meet deadlines, and support broader firm initiatives with a high degree of professionalism and follow-through. Ideal Experience Bachelor's degree required. 5+ years of experience supporting senior executives in private equity, investment banking, management consulting, or a similarly demanding environment. Highly organized with strong attention to detail and the ability to manage multiple priorities efficiently. Proactive mindset with the ability to think ahead and solve problems before they arise. Strong communication skills; capable of interfacing with senior leaders and external partners with polish and professionalism. Mastery of Microsoft Office Suite, particularly Outlook, Word, PowerPoint, and Excel. Experience with Concur or similar travel and expense management tools preferred. Operates with discretion, confidentiality, and sound judgment. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.