Executive Asstistant - Admin

Overview The Executive Assistant serves as the principle assistant assigned to two (2) to three (3) executives and is part of the administrative support team. Reports to a Vice President. The role is defined and impacted by the working relationship established with the assigned executives. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required.

Qualifications Education:

High School Diploma or G.E.

D Work Experience:

Administrative Assistant Minimum of 5 years of Executive Assistant experience supporting senior leaders, preferably in environments with a high degree of confidentiality. Professional administrative certifications preferred. Exceptional customer service, communication, and interpersonal skills. Demonstrated ability to manage multiple priorities with discretion and sound judgment. Advanced proficiency in Microsoft Office Suite and virtual collaboration tools. You will be part of a mission-driven organization dedicated to making a positive impact in healthcare. We offer competitive compensation, comprehensive benefits, and the opportunity to support influential leaders shaping the future of our workforce. If you are a collaborative and detail-oriented professional with a passion for excellence, we invite you to apply and contribute to Carle Health's commitment to exceptional care and leadership. Responsibilities Performs administrative and secretarial duties with wide latitude for exercising discretion and judgment, including identifying and resolving problems that would not require the executive's direct involvement.

Independently researches, develops and composes presentation materials and correspondence as needed for the executive to use in a variety of settings.

Manages access to the executive by screening calls and visitors to determine appropriate course of action. Uses judgment and independence to make changes to schedules and matters of the executive. Prevents scheduling conflicts or anticipates and resolves conflicts competing with executive's schedule and or priorities.

Plans and organizes retreats, conferences and/or annual meetings for the executive. Makes travel arrangements as needed. Locates and assembles information for various reports and conferences. Organizes and assimilates documents for meetings and may attend meetings to prepare minutes of the meeting. About Us Find it here. Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health. Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We've grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We're developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world's first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation's highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com. Compensation and Benefits The compensation range for this position is $25.5per hour - $42.59per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

Qualifications:

Education:

High School Diploma or G.E.

D Work Experience:

Administrative Assistant Minimum of 5 years of Executive Assistant experience supporting senior leaders, preferably in environments with a high degree of confidentiality. Professional administrative certifications preferred. Exceptional customer service, communication, and interpersonal skills. Demonstrated ability to manage multiple priorities with discretion and sound judgment. Advanced proficiency in Microsoft Office Suite and virtual collaboration tools. You will be part of a mission-driven organization dedicated to making a positive impact in healthcare. We offer competitive compensation, comprehensive benefits, and the opportunity to support influential leaders shaping the future of our workforce. If you are a collaborative and detail-oriented professional with a passion for excellence, we invite you to apply and contribute to Carle Health s commitment to exceptional care and leadership.