Executive Assistant

Executive Assistant at The Larko Group Executive Assistant at The Larko Group in Harwood Heights, Illinois Posted in 5 days ago.

Type:

full-time

Job Description:

The Executive Assistant to the Chief Human Resources Officer is a key partner responsible for supporting the day-to-day operations and strategic priorities of the CHRO and HR leadership team. This role plays a critical part in keeping the function running smoothly by managing executive communications, coordinating high-level initiatives, and ensuring seamless collaboration across the organization. This position is ideal for a polished, resourceful professional who thrives in a fast-paced environment and can operate with a high level of discretion and professionalism. The successful candidate will be proactive, detail-oriented, and capable of anticipating needs, managing competing priorities, and handling confidential information with sound judgment and care. Responsibilities Manage calendars for the CHRO, including scheduling internal and external meetings, board interactions, and leadership engagements. Coordinate travel arrangements, itineraries, and expense reporting for the CHRO Prepare agendas, briefing materials, presentations, and reports for executive meetings. Support the planning and coordination of HR leadership meetings, off-sites, and departmental initiatives. Serve as a liaison between HR leadership and other departments. Handle highly sensitive HR and employee information with strict confidentiality. Maintain organized and secure documentation related to HR initiatives and executive materials. Support the preparation of materials related to executive compensation, board updates, Manage special projects for the CHRO and HR leadership team. Assist in tracking progress of key HR initiatives and departmental priorities. Support coordination of company-wide HR communications, events, and leadership meetings. Help maintain HR reporting dashboards and administrative processes. Build strong relationships with executive assistants across the organization to facilitate coordination among leadership teams. Represent the HR office professionally and maintain a high level of service and responsiveness. Ideal Experience Bachelor's degree preferred or equivalent professional experience. Approximately 5+ years of experience supporting a senior executive, preferably in Human Resources or corporate leadership environments. Experience working in a fast-paced corporate environment supporting senior leadership. Exceptional organizational and time management skills. Strong written and verbal communication abilities. High level of discretion and ability to manage confidential information. Superior proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word). Experience with HR systems and tools is a plus. Ability to prioritize competing demands and manage multiple projects simultaneously. Strong attention to detail and proactive problem-solving skills. Business sense

• has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence
• perform duties at the highest level possible on a consistent basis. Excellent communicator
• able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player
• have team-oriented experience and approach. Service focus
• dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.

#118022 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.