Executive Assistant

Executive Assistant at Mack & Associates, Ltd. Executive Assistant at Mack & Associates, Ltd. in Wood Dale, Illinois Posted in 1 day ago.

Type:

full-time

Job Description:

A prestigious, globally established organization based in Rosemont is looking to hire a highly professional Executive Assistant to support members of its C-Suite leadership team. This outstanding opportunity offers a salary range of $110,000-$140,000, commensurate with experience, along with the chance to partner directly with senior executives in a dynamic, fast-paced, and high-impact environment. In this role, you will serve as a key contributor to executive operations, ensuring priorities are effectively managed, initiatives are advanced, and day-to-day functions run seamlessly across a complex global organization, while also providing office management support as needed. The ideal candidate is highly proactive, exceptionally organized, and able to adapt quickly in a demanding environment while managing sensitive and confidential matters with professionalism and sound judgment. This position offers a comprehensive benefits package including, but not limited to, health insurance, generous PTO, and a 401(k) plan. Responsibilities of the

Executive Assistant:

Provide comprehensive administrative support to multiple C-Suite executives Manage complex and ever-changing calendars, coordinating meetings, calls, and competing priorities Arrange domestic and international travel, including end-to-end itinerary planning and logistics coordination Prepare high-quality presentations, reports, and executive-level correspondence Serve as a primary liaison between executives, internal teams, and external stakeholders Safeguard confidential information with the highest level of discretion and professionalism Coordinate board meetings, leadership sessions, and organization-wide events Monitor key projects and ensure timely follow-through on strategic initiatives and deliverables Plan and execute quarterly board meetings, including scheduling, logistics, and catering coordination Support administrative operations for a small satellite office as needed Assist with special projects, research initiatives, and strategic priorities as assigned Qualifications for the

Executive Assistant:

3-4 years of Executive Assistant experience supporting senior leadership or C-Suite executives Bachelor's degree preferred Exceptional organizational skills with the ability to manage multiple competing priorities Strong written and verbal communication abilities Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) Proven experience managing complex calendars and coordinating executive travel Strong track record of handling confidential information with discretion and professionalism Highly detail-oriented with the ability to thrive in a fast-paced, evolving environment Proactive, resourceful, and strong problem-solving mindset with the ability to anticipate needs P-4