Executive Assistant

Executive Assistant Sher Contracting LLC Carmel, IN Job Details Temp-to-hire | Full-time | Contract $18 - $20 an hour 4 hours ago Qualifications Employee onboarding Spanish Google Workspace Expense management Executive administrative support English Mid-level Improving operational efficiency Hiring Client invoicing Task prioritization Construction Productivity software Managing executive calendars Expenditure monitoring Onboarding process management Communication skills File organization Progress tracking (project management tasks) Time management Full Job Description We are seeking a highly organized, proactive, and detail-oriented bilingual (English/Spanish) Executive Assistant to support leadership in a fast-paced construction and labor staffing environment. This role is critical in keeping operations running smoothly, managing communication, and ensuring priorities stay on track. This position will begin as a 90-day contract with the opportunity to transition into a full-time W2 role based on performance and fit. About Sher Contracting As a forward-thinking contracting company, we're not just about building structures; we're about building a future that embraces everyone. Our commitment to inclusivity and growth is the cornerstone of our business ethos. We believe in creating an environment where diverse talents are not only welcomed but celebrated. Description Executive Assistant (Contract-to-Hire | Bilingual Required Key Responsibilities Manage calendars, scheduling, and coordination of meetings Handle email correspondence and prioritize communications Communicate with clients and contractors in both English and Spanish Assist with client communication and follow-ups Prepare documents, proposals, and reports as needed Track projects, deadlines, and action items Support basic bookkeeping tasks, expense tracking, and invoicing Assist with hiring coordination, onboarding paperwork, and contractor communication Maintain organized digital filing systems Identify opportunities to improve administrative processes and efficiency Qualifications Fluent in both English and Spanish (required) Prior experience as an Executive Assistant or in a similar administrative role Strong organizational and time management skills Excellent written and verbal communication in both languages Ability to multitask and prioritize in a fast-paced environment High level of professionalism and discretion Proficiency with Google Workspace, Microsoft Office, and/or similar tools Experience in construction, staffing, or related industries is a plus Compensation & Structure $18/hour during the initial 90-day contract period (1099) Increase to $20/hour upon successful transition to W2 employment Opportunity for long-term growth and increased responsibility based on performance What We're Looking For Self-starter who can operate with minimal direction Strong attention to detail and follow-through Problem-solver with a proactive mindset Comfortable communicating with field teams and contractors Work location will be ON SITE - no remote opportunity Salary $18 - $20 per hour