Executive Assistant

EXECUTIVE ASSISTANT

Department:

Fire Department Reports to:

Fire Chief Status :

Full-Time

NATURE OF WORK

The Executive Administrative Assistant to the Fire Chief provides high-level administrative, operational, and confidential support to the Fire Chief. This position serves as a primary point of coordination between the Fire Chief, command staff, city leadership, department personnel, and the public. The ideal candidate is highly organized, professional, detail-oriented, and capable of handling sensitive information in a fast-paced public safety environment. Other duties as assigned.

ESSENTIAL FUNCTIONS

OTHER

DUTIES MAY BE ASSIGNED

: Provide executive administrative support, including calendar management, scheduling, correspondence preparation, and coordination of official engagements. Serve as a liaison between the Fire Chief, command staff, city officials, external agencies, and the public. Maintain confidential personnel, legal, and operational records and track departmental deadlines and initiatives. Coordinate meetings, special projects, budget documentation, purchasing requests, grant materials, and contract paperwork. Ensure compliance with departmental policies, municipal procedures, and public records requirements. Perform other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS

High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 3-5 years of administrative or executive assistant experience, preferably in government or public safety. Strong organizational, communication, and multitasking skills with high confidentiality standards. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and office technology. Dress Code Business Casual