Executive Administrative Assistant

Executive Administrative Assistant White Lodging Services Corporation - 3.6 Indianapolis, IN Job Details 1 day ago Benefits Paid parental leave Disability insurance Health insurance Dental insurance Tuition reimbursement Paid time off Parental leave Vision insurance 401(k) matching Life insurance Referral program

Qualifications Microsoft Excel Microsoft Outlook Full Job Description Description Summary:

Who We Are White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country's best cities to live. We know that the hospitality business, like life, is about how you make people feel. As the Executive Administrative Assistant, you will provide direct support to the Executive Leadership Team, ensuring seamless coordination, compliance, and accountability across multiple hotel functions.

Responsibilities:

What You'll Do Track audit results (internal, BSA, risk, health inspector, Flight Plan, METS) and follow up on action items. Maintain permit logs and ensure compliance deadlines are met. Assist with CapEx and UCERF tracking, including vendor communication and management. Support Accounting with daily check drop reconciliation and manage mail distribution across departments. Manage Revinate and social media response tracking for the hotel and outlets. Provide Marriott/ADMIN system support, including access approvals. Maintain accurate records for permits, reports, and compliance documentation. Perform additional administrative tasks assigned by the Executive Leadership Team. What You'll Bring At least 2 years of administrative, compliance, or hospitality experience. Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Excellent communication and interpersonal skills.

Preferred:

Experience in hospitality operations, vendor management, and capital project tracking.

Preferred:

Knowledge of Marriott PMS, Marriott GXP, White Lodging systems, Micros, and Revinate.

Other information:

What You Can Look Forward To Day 1 Medical, Dental, and Vision insurance Paid Parental Leave Vacation/Paid Time Off (PTO) with rollover 401(k) with company match Life Insurance and Disability Insurance DailyPay option Complimentary wellness tools Unlimited referral bonuses Leadership development and tuition reimbursement Discounts on hotel rooms, dining, and other travel/entertainment experiences Multiple hotels in each market = more opportunities for growth White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.