Executive Assistant

Executive Assistant

CFS - 4.0

Mishawaka, IN Job Details 1 day ago Qualifications Correspondence management Confidential information handling Microsoft Excel Office activity coordination Microsoft Outlook Business travel arrangements Operations coordination Presentations for conferences or internal meetings Direct client contact Executive administrative support Mid-level Expense reports Task prioritization Microsoft Teams Schedule creation Office management Managing executive calendars Communication skills Progress tracking (project management tasks) Full Job Description Executive Assistant We are seeking a highly organized and professional Executive Assistant to provide administrative and operational support to leadership. The Executive Assistant will play a key role in managing schedules, coordinating meetings, handling communication, and ensuring daily business operations run smoothly. This is a great opportunity for an experienced Executive Assistant who enjoys being the go-to person, staying ahead of deadlines, and supporting a fast-paced leadership team. Executive Assistant Responsibilities The Executive Assistant will be responsible for: Managing executive calendars, scheduling meetings, and coordinating appointments Preparing meeting agendas, reports, presentations, and follow-up materials Handling confidential information with professionalism and discretion Coordinating travel arrangements, expense reports, and meeting logistics Drafting, reviewing, and sending professional correspondence on behalf of leadership Serving as a point of contact between executives, internal teams, clients, and vendors Tracking deadlines, action items, and key priorities to ensure timely follow-up Assisting with special projects, office coordination, and administrative support as needed Executive Assistant Qualifications The ideal Executive Assistant will have: Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role Strong calendar management, communication, and organizational skills Ability to handle confidential information with discretion Proficiency in Microsoft Office, Outlook, Teams, Excel, and related office systems Strong attention to detail and ability to manage multiple priorities Professional, polished, and proactive communication style Ability to work independently and anticipate needs before being asked Schedule Monday-Friday 8:00 AM - 5:00 PM Mishawaka, IN (100% on-site) Why This Opportunity? This Executive Assistant role is ideal for someone who enjoys supporting leadership, keeping things organized, and being a trusted resource within the business. The right person will be dependable, detail-oriented, and comfortable working in a professional office environment. If you are an experienced Executive Assistant looking for your next opportunity, we encourage you to apply today. #

INMAY2026

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