Executive Assistant

Job Summary The College of Liberal Arts is seeking an Executive Assistant to the Dean to join our team. This position will provide a wide range of administrative support for an Executive Level position. The goal of this role is to maximize the effectiveness of interdepartmental operational processes and communications.

Responsibilities Include:

Serve as liaison with various executive offices and other external stakeholders. Advise the Dean on policy, procedural and operational issues of the unit. Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive's calendar. Manage special projects involving independent research and collaborate with all levels of internal management and staff. Engage in budgeting and controlling costs in partnership with Directors of Financial Affairs.

What We're Looking For:

Required:

Education and Experience:

Bachelor's Degree in Communications, Business Administration, Management, or related field. Two years of experience in a high-level administrative support roles. In lieu of degree, a combination of education and experience will be considered (High School Diploma + 6 years of experience).

Skills Needed:

Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes. Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality. Strong organizational and time management skills and attention to detail. Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc. Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs. Skilled in interpreting policies and procedures to proactively resolve issues. Skilled in identifying problems, generating ideas for improvement, and recommending or implementing solutions. Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others. Ability to make decisions quickly and adjust as needs arise in a high-pressure environment. Excellent written, verbal and interpersonal communication skills.

Additional Information:

Purdue will not sponsor employment authorization for this position A background check will be required for employment in this position

FLSA:

Exempt (Not Eligible For Overtime)

Retirement Eligibility:

Non-exempt Defined Contribution Plan Purdue University is an EO/AA university. Career Stream Professional 2 Pay Band S065 Job Code #20002358