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Executive Assistant
Job
Thrive Allen County
Iola, KS (In Person)
$42,504 Salary, Full-Time
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Job Description
Job title Executive Assistant Reports to Director of Operations Job purpose Provides high-level administrative support and assistance to the administrative team which includes the President and CEO, Chief Strategy and Development Officer (CSDO), and Director of Operations. Must be a great communicator with excellent interpersonal skills; detail oriented, organized, punctual, and have ability to multi-task. Knowledge of the organization's activities, services, and operations is paramount to the position. Duties and responsibilities Primary Responsibilities Act as the point of contact for administrative team for employees, clients, and external partners. Manage information flow in a timely and accurate manner from staff to administrative team. Answer incoming calls for administrative team; provide information, screen, and direct calls appropriately in a timely manner. Manage administrative team's internal calendars. Make travel and accommodation arrangements for administrative team. Assist with completing and turning in routine paperwork for administrative team. Input information and maintain various databases that Thrive utilizes. Copy, collate and assemble items for organization informational packets, monthly reports, and mailings, as needed. Proofread copy for grants, reports, presentations, and other internal and external communications materials. Perform clerical and administrative tasks including drafting letters, memos, invoices, emails, reports, and other documents for administrative team. Maintain comprehensive and accurate records. Organize meetings for administrative team, including scheduling, sending reminders, and organizing catering when necessary. Assist with various projects in support for the administrative team. Provide administrative support to the administrative team, as well as other team members, as needed. Other duties as assigned. Qualifications Excellent phone etiquette, articulate and courteous to callers Courteous, attentive, and professional Dependable and takes initiative Organized; able to multi-task, set priorities and meet deadlines Detail oriented Excellent spelling and grammar; carefully proofs own work Proficient in MS Office applications (Word, Excel, Power Point, Outlook), database systems, and other common computer applications Ability to learn new databases and computer applications quickly Outgoing, friendly personality who enjoys working with the public Ability to handle confidential information with discretion Professional attitude and appearance Strong written and oral communication skills that communicate clearly and effectively in a professional manner Ability to work effectively with people of all social, economic, racial, and cultural backgrounds More Information Thrive is an EOE.