Executive Administrative Assistant

Executive Administrative Assistant International Industrial Partners 2413 Nashville Road, Bowling Green, KY 42101 $42,000.00 - $61,307.53 a year - Full-time $42,000.00 - $61,307.53 a year - Full-time Job Summary We are seeking a dynamic and highly organized Executive Administrative Assistant to support our leadership team and ensure the smooth operation of our office environment. This role is vital in managing administrative tasks, coordinating schedules, and providing exceptional customer service. The ideal candidate will demonstrate strong office management skills, excellent communication abilities, and proficiency with various computer applications. If you thrive in a fast-paced setting and enjoy multitasking with precision, this position offers an exciting opportunity to contribute to a professional and collaborative workplace. Responsibilities Manage executive calendars, schedule appointments, meetings, and travel arrangements efficiently. Serve as the first point of contact at the front desk, greeting visitors and directing inquiries with professionalism and courtesy. Handle multi-line phone systems, screen calls, take messages, and direct calls appropriately. Perform data entry, maintain filing systems, and ensure all documents are accurate through proofreading and editing. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for report creation, presentations, and correspondence. Provide clerical support including photocopying, faxing, mailing, and organizing office supplies. Assist with bookkeeping tasks using QuickBooks or similar accounting software and support basic office management duties such as inventory control. Support customer service efforts by responding to inquiries promptly and professionally via phone or email. Coordinate calendar management for executives to optimize their time effectively. Maintain confidentiality of sensitive information while managing administrative workflows seamlessly. Qualifications Proven experience as an administrative assistant or in office management roles with strong clerical background. Exceptional organizational skills with the ability to prioritize tasks efficiently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy skills. Experience with QuickBooks or bookkeeping software is preferred. Excellent phone etiquette with experience managing multi-line phone systems. Bilingual abilities are a plus for effective communication with diverse clients and team members. Strong typing skills along with attention to detail for proofreading and data entry accuracy. Previous experience in customer service or as a receptionist (medical or dental receptionist experience is advantageous). Ability to manage time effectively in a fast-paced environment while maintaining professionalism at all times. Join us to be part of a vibrant team where your organizational talents will make a real impact! We value proactive individuals who excel at multitasking and delivering outstanding support at every level of our organization.

Job Type:

Full-time Pay:

$42,000.00 - $61,307.53 per year

Benefits:

Paid time off

Work Location:

In person