Executive Assistant - Owensboro, KY

Executive Assistant Position is not eligible for remote work. Job Code

EXECASST

Job Family Supervisory No Job Summary The Executive Assistant will provide administrative support to the management team in a professional, well organized, and timely manner. This position will utilize communication skills and discretion in a fast-paced environment. Essential Functions, Duties and Responsibilities include, but are not limited to: Provides administrative support to the management team Maintains discretion and confidentiality in relationships with the management team Generates reports and support materials as required Prepares agendas, reports, minutes, and other materials for meetings Prepares and processes credit card and expense reports Manages office supplies for the team Assists in planning events Professionally screens and routes phone calls; responds to routine inquiry calls Consolidates, edits, and distributes various correspondence, reports, and presentations Manages active and fluctuating calendars of events and makes travel arrangements Provides real-time scheduling support by booking appointments and preventing conflicts Processes invoices Education, Experience and Qualifications Education Required/Preferred Education Level Description Required High School or GED Preferred Bachelors Degree Degree in business or related field preferred Years of Experience Minimum Comments 5 Five (5) years of experience preferred License / Certification Required/Preferred License / Certification Description Additional Qualifications Computer competency required; experience with Microsoft Word, Excel, PowerPoint, Outlook preferred Core Competencies Strong customer service skills Detail oriented Interpersonal skills Oral and written communication skills Organizational skills Time management skills Ability to meet deadlines Clerical skills Ability to multi-task and prioritize Attentiveness Ability to work as part of a team Working Conditions Working Conditions Indoor, environmentally controlled. Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises. Travel Requirements Requirement Frequency Never or Rarely Mandatory Vacation Position requires incumbents to be off work for a minimum of five consecutive business days Physical Requirements Requirement Frequency Sitting (remaining in a seated position) Constantly Standing (remaining on one's feet in an upright position without moving about) Occasionally Walking (moving about on one's feet) Occasionally Lifting (raising or lowering an object from one level to another) Occasionally Carrying (transporting an object, usually by holding it in the hands or arms or on the shoulder) Occasionally Pushing/Pulling (exerting force upon an object so that the object moves away or toward the force) Occasionally Reaching (extending hand(s) and arm(s) in any direction, such as overhead, below waist, forward or lateral) Occasionally Keyboarding (entering text or data using computer keyboard or 10-key numeric keyboard) Constantly Pinching/Gripping (seizing, holding, grasping, turning or otherwise working with the hand(s) or fingers) Occasionally Stooping (bending downward and forward by bending spine at the waist) Never or Rarely Squatting/Crouching (bending body downward and forward by bending legs and spine) Never or Rarely Kneeling (bending legs at knees to come to rest on knee(s)) Never or Rarely Crawling (moving about on hand and knees or hands and feet) Never or Rarely Climbing (ascending or descending ladders, stairs, ramps) Never or Rarely Speaking (expressing or exchanging ideas by means of the spoken word to impart oral information to customers and to convey detailed spoken instructions accurately, loudly, or quickly) Frequently Hearing (the ability to hear, understand, and distinguish speech, either in person or telephonically) Frequently Near Visual Acuity (clarity of vision at approximately 20 inches or less) Frequently Far Visual Acuity (clarity of vision at approximately 20 feet or more) Occasionally Additional Physical Requirements May require lifting up to 10 pounds