Executive Assistant/Office Coordinator

Executive Assistant/Office Coordinator GLO Resources

LLC - 2.0

Baton Rouge, LA Job Details Full-time $20 - $30 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Vision insurance Qualifications Accounts payable Data entry Quality data entry Full Job Description GLO Resources is currently hiring a detail-oriented Executive Assistant/Office Coordinator for a full-time position in Baton Rouge, LA. The pay rate is between $20-$30 per hour, depending on experience. The schedule is Monday-Friday 8:00 AM to 5:00 PM. This is a fast-paced, dynamic role within a business where teamwork, organization, and excellent customer service are essential.

Position Summary:

This is a fast-paced, high-volume Office Coordinator role requiring exceptional attention to detail, strong organization, and the ability to manage multiple priorities with accuracy and efficiency. The position plays a critical role in supporting daily operations, including order scheduling, quote submission, data entry, and light accounting functions such as assisting with QuickBooks, where precise information handling is essential to ensure smooth workflow and prevent downstream errors. The ideal candidate thrives in a dynamic environment, is highly dependable, and maintains a strong focus on accuracy while balancing competing deadlines and frequent communication with internal teams and customers.

Key Responsibilities:

Type quotes and process commission documentation Answer incoming phone calls and greet walk-in customers Work primarily in Microsoft Office (Word, Excel, Outlook) Enter orders into online portals and process online bill payments Track shipments and manage inventory orders Order office and shipping supplies as needed Perform filing and general office organization Maintain spreadsheets and assist with data entry Support QuickBooks-related tasks (familiarity with this or other accounting software is a plus) May be assigned other duties as necessary

Qualifications:

High school diploma or equivalent additional education preferred Experience in an Executive Assistant, Accounting, Payroll, High Volume Scheduling, or Office Coordinator role is required. Strong proficiency in Microsoft Office Suite (Word, Excel, etc.) with the ability to work efficiently in spreadsheets and data tracking systems Hands-on experience with QuickBooks or similar accounting software is preferred Ability to manage high-volume order processing and scheduling responsibilities accurately and efficiently Demonstrated experience in precise data entry, preparing quotes, and thoroughly reviewing work before submission to ensure accuracy Strong communication skills with a customer service mindset, as this role often interacts with internal teams and external customers Ability to multitask, prioritize, and stay highly organized in a fast-paced, deadline-driven environment Must successfully pass drug screening and background check

Physical Requirements:

This position involves regular office activity, including: Sitting and working at a computer for prolonged periods Occasional lifting of office supplies or packages (up to 25 pounds) Walking to and from supply areas or customer service counters

Benefits:

Health Insurance Vision Insurance Dental Insurance 401(k) Eligibility Others to be discussed

Pay:

$20.00 - $30.00 per hour Application Question(s): Please list the companies that you were working in a high-paces and high-volume role similar to this position? Do you have experience with any type of payroll or accounting software? If so, please list the name.

Experience:

Data entry: 4 years (Required)

Executive Assistant:

1 year (Required) Accounts payable: 1 year (Preferred) invoicing : 1 year (Preferred)

Work Location:

In person