Executive Assistant I

Executive Assistant I TalentBurst, Inc. - 3.5 Cambridge, MA Job Details Contract 1 day ago Benefits Health insurance Dental insurance Vision insurance Qualifications Associate's degree

Full Job Description Title:

Executive Assistant I Duration:

12+ months Number of Hours per week: 40 per weeks

Location:

Cambridge, MA Hybrid - 3 days

Description:

Client is seeking a proactive, high-caliber Executive Assistant to serve as a strategic partner to our Leadership Team (LT). This is not a traditional support role; it is a hybrid position combining high-level administrative partnership with light project management. The successful candidate will act as the "connective tissue " for the department, ensuring operational efficiency, managing complex logistical puzzles, and maintaining a professional environment in our Cambridge office.

Job Responsibilities Calendar Architecture:

Proactively manage complex, high-volume Outlook calendars, anticipating conflicts and prioritizing high-impact engagements.

Global Travel & Logistics:

Orchestrate seamless domestic and international travel itineraries, ensuring full compliance with corporate policy and optimal time management for LT members.

Financial Coordination:

Manage the end-to-end lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs), ensuring accurate tracking and timely budget reporting.

Digital Asset Management:

Maintain and optimize SharePoint and OneDrive environments to ensure team resources are organized and accessible.

Event Management:

Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership meetings.

Qualification :

Experience:

3 years of progressive administrative experience, preferably in a corporate or biotech setting.

Education:

Associate's degree required; Bachelor's degree preferred.

Technical Savvy:

Expert proficiency in Microsoft Office 365 (Outlook, SharePoint, Excel, and OneDrive).

Mindset:

A solution-oriented multitasker who remains calm and professional under pressure.

Communication:

Exceptional verbal and written skills with a knack for navigating ambiguous situations. #TB_PH #ZRHC #ExecAssistant1 Why TalentBurst? At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth. Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships. We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options. TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.