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Job Description
Role:
Executive Assistant Location:
Cambridge, MA (Hybrid / On-site)
Position Type:
Full-Time /
In-person Pay Range:
35-50/hr
DOE Client Industry:
Advanced Technology (Hardware, Robotics, & AI) Our firm has been retained by an innovative technology company in Cambridge, MA to find a highly organized, proactive, and tech-forward Executive Assistant. In this role, you will support the client's leadership team by managing complex calendars, coordinating international stakeholder relations, and streamlining operations. The ideal candidate thrives in a fast-paced hardware, robotics, or engineering-focused environment and embraces emerging productivity tools to optimize workflows.
Key Responsibilities Calendar & Scheduling:
Manage complex calendars across multiple time zones, stakeholders, and shifting priorities.
Meeting & Event Coordination:
Organize internal/external meetings, board meetings, investor reviews, and leadership offsites.
Logistics Management:
Handle detailed agendas, logistics, meeting materials, and tracking follow-up actions.
Travel Coordination:
Arrange comprehensive domestic and international travel, including flights, lodging, and itineraries.
Financial Administration:
Track and process expense reports, invoices, and reimbursement requests using modern platforms.
Business Communication:
Prepare presentations, reports, documents, and cross-functional communications.
Cross-Functional Collaboration:
Partner with Operations, People, Finance, and Engineering teams to ensure business alignment.
Tech Automation:
Utilize AI tools and automation platforms to streamline scheduling, communication, and task management.
Confidentiality:
Handle sensitive business and investor information with absolute discretion and professionalism.
Required Qualifications Experience:
3+ years supporting C-level executives, founders, or senior leadership teams.
Industry Background:
Experience working within a startup, tech, robotics, hardware, manufacturing, or engineering organization.
Global Coordination:
Proven experience managing cross-cultural or international stakeholder coordination.
Tech Stack Proficiency:
Mastery of Google Workspace, Microsoft Office, Slack, Zoom, and travel/expense management platforms.
Future-Tech Savvy:
High comfort level utilizing AI tools, automation platforms, and emerging productivity technologies.
Communication:
Exceptional written and verbal communication skills.
Adaptability:
Proven ability to prioritize competing demands and pivot quickly in a fast-paced environment.
Mindset:
Strong problem-solving skills, high attention to detail, and a hospitality-driven, customer-service approach.
Pay:
$35.00 - $55.00 per hour
Benefits:
401(k) Dental insurance Flexible schedule Health insurance Vision insurance
Experience:
Executive administrative support: 3 years (Required) travel planning: 2 years (Required) Appointment scheduling: 5 years (Required)
