Executive Assistant

Executive Assistant

Job Function:

Corporate Functions

Location:

Charlton, MA, US, 01507

Work Flexibility:

Hybrid

Pay Range:

$31.59 - $41.06/PER HOUR

Job ID:

5477 At KARL STORZ, Executive Assistants are trusted partners to senior leaders. In this role, you will provide high‑level executive and administrative support to one or more Executives, enabling them to focus on strategic goals and organizational impact. Success in this position requires strong business acumen, exceptional organization, discretion, and the ability to anticipate needs in a fast‑paced, dynamic environment. You will gain a deep understanding of executive priorities, departmental operations, and company culture while serving as a key connector across teams and stakeholders globally. What You'll Do As an Executive Assistant, you will: Provide comprehensive administrative support to assigned Executive(s), enhancing efficiency and effectiveness Manage complex calendars, scheduling logistics, and meeting coordination across multiple time zones Arrange and coordinate all aspects of domestic and international travel, including lodging, transportation, and meals Prepare and reconcile expense reports and manage purchase orders and invoice processing Draft, edit, proofread, and format correspondence, presentations, spreadsheets, and other materials with exceptional accuracy and professionalism Handle highly confidential information with discretion, including transcription of sensitive or technical materials Provide program and deadline tracking support to ensure executive and department initiatives stay on schedule Plan and support meetings (in‑person, virtual, and conference calls), including agenda preparation and follow‑up Support departmental operations such as ordering supplies, coordinating catering, organizing events, and assisting with travel and expense requests Develop and maintain working knowledge of

KARL STORZ

business activities, workflows, and organizational structure Collaborate in the development of department‑specific policies, processes, programs, and training materials Screen and respond to emails and phone inquiries, exercising judgment and prioritization Escalate matters of significance appropriately to management Provide short‑term backup support to other Executive Assistants as needed Partner effectively with internal and external stakeholders at all levels, locally and globally Contribute positively to team culture, morale, and continuous improvement Perform other related duties as assigned What You Bring Required Experience & Education 3-6 years of experience supporting a VP or Director level leader 6+ years total administrative or executive support experience Bachelor's degree or Associate's degree with 6 years of relevant experience or High School diploma with 10 years of relevant experience Technical Skills Proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to quickly learn and adopt new systems and software Professional & Interpersonal Skills Proven ability to work diplomatically with executives and employees at all levels Exceptional organizational, analytical, and problem‑solving skills Strong program management and multi‑tasking capabilities Superior judgment, discretion, professionalism, and attention to detail Outstanding written and verbal communication and presentation skills Ability to prioritize effectively and meet deadlines with minimal supervision Strong team orientation with flexibility and adaptability Comfort working with external vendors, senior leaders, and cross‑functional partners Accurate typing and command of professional business grammar Ability to manage conflict constructively and escalate issues appropriately Positive, creative, and engaging contributor to team culture Preferred Qualifications Experience supporting C‑level or senior executives in a global organization Familiarity with SAP, Concur, or similar expense and purchasing systems Experience in program or project coordination Background in medical device, healthcare, or highly regulated industries Work Environment & Requirements Maintain productive working relationships and treat colleagues with respect Regular interaction with executive leadership and internal/external partners Manual dexterity required for computer and electronic work Ability to adapt to changing priorities and fast‑paced work situations Strong executive‑level communication, problem‑solving, and interpersonal skills Why

KARL STORZ?

At KARL STORZ, we are driven by innovation, collaboration, and a shared commitment to improving patient care worldwide. We value diversity, integrity, and teamwork—and we recognize the critical role Executive Assistants play in our success. #LI-AA1

MA Applicants:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Eligible Employee Benefits Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too! 3 weeks vacation, 11 holidays plus paid sick time Up to 8 weeks of 100% paid company parental leave; includes maternal/ paternal leave, adoption, and fostering of a child. 401(k) retirement savings plan providing a match of 60% of the employee's first 6% contribution (up to IRS limits) Section 125 Flexible Spending Accounts Life, STD, LTD & LTC Insurance We prepay your tuition up to $5,250 per year! - Tuition pre-imbursement Fitness reimbursement of up to $200 annually And much more!

KARL STORZ

reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employees must comply will all applicable

KARL STORZ

policies and procedures. Credentialing requirements at

KARL STORZ

KARL STORZ is committed to maintaining a safe work environment for our employees and customers. Most field-based roles at

KARL STORZ

require hospital credentialing/health screens as a condition of employment. Credentialing can include required vaccinations, health screens & other requirements as outlined by our customers. During the interview process, we encourage you to ask how credentialing/health screens may impact the role you are seeking and if you require any reasonable accommodations regarding these requirements. Pay Transparency Equal Employment Opportunity & Reasonable Accommodation Statement Get in Contact

Nearest Major Market:

Worcester