Executive Assistant

Executive Assistant at Central Massachusetts Housing Alliance Executive Assistant at Central Massachusetts Housing Alliance in Cherry Valley, Massachusetts Posted in 10 days ago.

Type:

full-time

Job Description:

BASIC FUNCTION

The Executive Assistant provides administrative support to the Executive Director and other leadership team members. They have oversight of administrative functions of the administrative office, including ensuring our clients and partners are welcomed into the organization with compassion. Duties include managing the Executive Director's schedule, scheduling meetings, taking minutes at meetings, preparing letters and other correspondence, and assisting with data entry. They assist with uploading grants to electronic systems and preparing and formatting documents for distribution. The Executive Assistant supervises administrative staff ensuring compassionate and responsive customer service. Central Massachusetts Housing Alliance is an Equal Opportunity Employer.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensures the team is responsive and compassionate to the public
• Prepares external and internal correspondence for the Leadership Team
• Manages the Executive Director's schedule, prioritizing most sensitive matters
• Plans and schedules meetings, including the booking of public spaces, travel arrangements, and preparing agendas for the Leadership Team as needed
• Formats documents and presentations, and provides administrative support for special projects
• Takes minutes at meetings as assigned by the Executive Director
• Assists with onboarding paperwork and processing forms
• Maintains official agency documents
• Maintains complete and accurate records
• Maintains sensitive information with complete confidentiality
• Works collaboratively with Leadership Team
• Meets deadlines for projects
• Answers phones and welcomes community into the organization as needed
• Oversees office supply inventory
• Retrieves and sorts the mail
• Other duties as assigned by Executive Director

SUPERVISOR

Executive Director STATUS:

Full time, exempt

WORK SITE

Institute Rd

SCHEDULE

M-F, 8-4; hours may vary for required meetings Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job and may be updated from time to time.

QUALIFICATIONS

Three years Executive Assistant experience or 7 years as Administrative Assistant in an executive setting Advance Microsoft Office skills (office, excel and powerpoint) Excellent organizational skills Bi-lingual English/Spanish preferred Bachelor's degree preferred Experience in non-profit setting preferred

Physical Requirements or Essential Abilities:

Experience in working with a variety of stakeholders including clients, funders and community stakeholders Ability to work in a fast-paced team environment Ability to handle and prioritize multiple projects Ability to work independently Demonstrates excellent community service skills

To Apply:

Please send resume and cover letter to lbradley@cmhaonline.org