Executive Assistant

Executive Assistant InfiCare - 4.3 Medford, MA Job Details Contract $38 - $40 an hour 4 hours ago Qualifications Teamwork Confidential information handling Microsoft Outlook Executive administrative support Communication platforms Documentation tools Attention to detail Calendar management Content development Collaborative technology platforms Cross-functional collaboration Cross-functional team management Cross-functional communication

Full Job Description Job Title:

Executive Assistant Assignment:

6+

Months Location:

Medford, MA 02155

Salary:

$40/hr

Job Summary:

The Office of the Executive Vice President (EVP) supports leadership and operations, partnering with senior leaders to advance mission and priorities. The office is currently seeking a Executive Administrative Assistant to provide responsive, high-level administrative support in a multifaceted environment. Essential Functions Provide high level administrative and operational support to the Office of the Executive Vice President, including drafting communications, sending leadership correspondence, and maintaining executive materials, templates, and website content. Coordinate and support executive level committees, councils, and roundtables, including agenda development, meeting logistics, presentation coordination, follow up communications, and distribution of materials on behalf of the EVP. Support EVP calendar management and annual planning, ensuring alignment of governance, strategy, risk management, and institutional initiatives; support EVP preparation. Serve as a key liaison between the EVP and central administrative partners (including the Office of University Strategy and Program Development (OUSPD)), facilitating communication, approvals, scheduling, and information flow for university wide initiatives and strategic projects. Support major initiatives and governance processes, including Operating Model Transformation, Strategy & Alignment Planning, University Strategic Initiatives, Risk Management, and executive level planning efforts. Manage executive searches on behalf of the EVP, including coordination with search firms, scheduling and logistics. Oversee annual performance planning processes for EVP direct reports, including timelines, communications, tracking and scheduling. Maintain organizational documentation, including EVP organization charts and shared resources for committees and initiatives. Provide project management, scheduling, logistics, and administrative support for special projects and time sensitive initiatives as assigned. Requirements Minimum of five (5) years' experience supporting senior executives or managing high-level administrative functions in a complex environment Proven track-record in coordinating cross-functional teams and handling confidential information with tact and discretion. Advanced proficiency in Microsoft Office Suite and digital collaboration tools Exceptional organizational, communication, and problem-solving skills, along with exceptional follow through and high attention to detail Ability to adapt quickly in fast-paced environments and prioritize multiple tasks with competing deadlines Experience supporting committees, governance bodies or large-scale initiatives strongly preferred. Skill/Experience/Education Excellent experience with Outlook and calendaring. Who We Are? Since 2001, InfiCare has been providing contract and direct hire staffing services to its clients across the US. InfiCare Health awarded the Gold Seal Accreditation from The Joint Commission. Reference links below are company websites: https://inficarehealth.

com/press-releases/ https:

//www.greatplacetowork.com/certified-company/7037388 https://www.inc.com/profile/infiCare #IND2

Pay:

$38.00 - $40.00 per hour

Work Location:

In person