Executive Assistant

Executive Assistant Beacon Hill Staffing Group - 3.8 Waltham, MA Job Details Full-time $80,000 - $120,000 a year 14 hours ago Benefits Dental insurance Vision insurance Qualifications Report preparation Correspondence management Confidential information handling Office activity coordination Business travel arrangements Finance 5 years Operations coordination Executive administrative support Purchase order management Invoice processing Expense reports Financial records management Vendor communication Presentation preparation Productivity software Managing executive calendars Senior level Cross-functional collaboration Communication skills Cross-functional communication Event logistics coordination Time management Full Job Description Executive Assistant to $120K - Join a High-Growth Biotech Team! Our client, an innovative biopharmaceutical company, is looking for an Executive Assistant to act as a true partner to senior leaders and help drive daily operations behind the scenes. From balancing competing scheduling demands to handling travel coordination and executive logistics, this role is central to keeping leadership focused and effective. The ideal candidate has 5+ years of administrative experience in biotechnology and enjoys working in a collaborative, high-expectation environment.

Position Details:

Location:

Waltham, MA Work Model:

In Office Degree:

Preferred Responsibilities include managing dynamic calendars for multiple executives and prioritizing meetings; coordinating domestic and international travel along with detailed itineraries and expense reporting; preparing and formatting presentations, reports, and correspondence; overseeing meeting logistics including conference rooms, materials, and vendor coordination; tracking invoices, purchase orders, and expenses while partnering with finance; maintaining organized records and handling sensitive information with confidentiality; and providing cross-functional administrative support as needed. The ideal candidate possesses 5+ years of experience supporting senior leaders in a fast-paced environment; strong industry knowledge and experience within biotech is a must; strong proficiency in Microsoft Office and expense management tools; exceptional organizational and time management skills with the ability to juggle multiple priorities; excellent written and verbal communication abilities; a proactive, flexible mindset with a willingness to take on new challenges; and a high level of discretion when handling confidential information. This role offers a highly competitive compensation package, including bonus potential and strong overall benefits, along with the opportunity to grow within a collaborative biotech environment! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)