Executive Assistant - Temporary

Executive Assistant - Temporary BPG Bio, Inc Waltham, MA Job Details Temporary $40 - $46 an hour 3 hours ago Qualifications Report preparation Some college Correspondence management Confidential information handling Office activity coordination Microsoft Outlook Business travel arrangements 5 years Spreadsheets Word embeddings Executive administrative support Purchase order management Invoice payment processing Expense reports Pharmaceutical company experience Vendor communication Organizational skills Presentation preparation Video conferences (communication methods) Managing executive calendars Payment reconciliation Senior level Cross-functional collaboration Associate's degree Physical document handling Communication skills Editing Cross-functional communication File organization Event logistics coordination Full Job Description

THIS IS A TEMPORARY POSITION

(6-9 MONTHS)

POSITION SUMMARY

The Executive Assistant provides high-quality administrative and operational support to members of the Executive Management Team in a fast-paced, high-accountability environment. This role manages complex scheduling, travel coordination, and executive-level logistics while handling sensitive and confidential information with discretion. The Executive Assistant serves as a central coordination point across internal teams and external partners to ensure smooth day-to-day execution of executive priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage complex calendars for multiple executives, including prioritization, scheduling, and coordination of internal and external meetings Coordinate domestic and international travel, including itineraries, logistics, and expense support Expense reports and credit card reconciliation (experience with Concur) Organize and manage logistics for meetings, including conference rooms, materials, AV, catering, and virtual meeting setup Prepare, edit, and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint Draft and manage routine correspondence on behalf of executives Maintain organized filing systems and ensure documents are accurate, up-to-date, and accessible Process purchase orders, track invoices, and coordinate with Finance on vendor payments and project-related expenses Coordinate with external vendors, consultants, and service providers as needed Support company-wide scheduling and ad hoc executive requests, including cross-functional coordination Serve as backup coverage for other administrative personnel when required Provide occasional reception and office support as needed Perform other duties as assigned to support executive and organizational needs

QUALIFICATIONS

: 5+ years of experience supporting multiple senior leaders in a fast-paced environment (biopharma or life sciences preferred) Associate's degree or some college coursework preferred; equivalent experience considered Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong organizational skills with ability to manage multiple priorities and deadlines High level of discretion and ability to handle confidential information Excellent written and verbal communication skills