Executive Assistant

Location:

Wellesley, MA The Executive Assistant at Deland Gibson Insurance provides consistent, high‑quality administrative and operational support to senior leadership, enabling leaders to focus on strategic priorities. This role acts as a trusted partner, ensuring seamless day‑to‑day operations through proactive coordination, sound judgment, discretion, and exceptional organizational skills. The ideal candidate is highly reliable, detail‑oriented, and capable of managing multiple priorities in a fast‑paced, executive environment.

CORE RESPONSIBILITIES

Executive Support Provide comprehensive administrative support to senior leaders, including calendar management, expense management, meeting coordination, and travel arrangements Serve as a primary point of contact for internal and external stakeholders on behalf of leadership; managing incoming calls and emails Anticipate needs, track deadlines, and proactively manage shifting priorities Meeting & Communication Management Prepare agendas, presentations, reports, and briefing materials Attend meetings as needed to take notes, track action items, and ensure follow‑up Draft, proofread, and manage correspondence with a high level of professionalism and confidentiality Operational Coordination Coordinate executive office operations, including supply management, vendor relationships, and facility needs Support cross‑functional initiatives by coordinating logistics, timelines, and communications Assist with project tracking, status updates, and execution of leadership priorities Maintain organized digital and physical filing systems Confidentiality & Professionalism Handle sensitive information with discretion and sound judgment Represent leadership with professionalism, efficiency, and attention to detail

QUALIFICATIONS

5+ years' experience as an Executive Assistant or in a senior administrative support role Strong organizational and time management skills with the ability to manage competing priorities Excellent written and verbal communication skills High degree of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools a plus Ability to work independently and collaboratively in a dynamic environment Bachelor's degree preferred

CORE COMPETENCIES

Executive‑level administrative support Organizational excellence and attention to detail Ability to manage multiple priorities Proactive problem solving and adaptability Strong interpersonal and communication skills Confidentiality and sound judgment

SUPERVISORY RESPONSIBILITY

This position does not have any supervisory responsibilities.

WORK ENVIRONMENT

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, tablets, phones, multi-function printers, and fax machines .

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk and/or listen; frequently stand; walk; sit for extended periods of time; frequently use hands/fingers to handle/feel when operating a computer and other office equipment; reach with hands and arms .